Classify Your Address Book

Notes:

• The Address Validation and Classification Tool classifies addresses as either residential or commercial. It does not classify Army Post Office (APO), Fleet Post Office (FPO) or Diplomatic Post Office (DPO) Ship To addresses.

• To classify the address automatically when you validate an address, set the Classify Ship To Address system preference. See Set Miscellaneous System Preferences. The system preference does not apply to Canada addresses, which are not validated.

Use the Address Validation and Classification Tool to classify addresses in a batch. This process includes:

• Collecting the addresses. The collection process checks the status of each address and collects address information if the status is one of the following: Not Classified, Pending (for more than 14 days), or Classified (for more than 180 days). See Understand the Classification Status of an Address.

• Downloading the classified addresses.

• Reconciling the classified addresses.

To classify addresses in a batch:

1. On the Home tab, select Addresses and then Address Book. The Address Book Editor window appears.

2. Click the Send Addresses for Classification button. The Address Collection window appears.

3. View the progress of the collection of addresses. After the collection is complete, the following message appears: "Your addresses will be sent for classification."

4. Click the OK button. The Address Book Editor window appears.

5. Click the Close button. The Shipping window appears.

6. Resume your usual UPS WorldShip activities. When the classification is complete (which may take at least four hours), the Batch Address Classification Response Notification window appears.

7. Take the appropriate action as follows:

• Click the Download Now button to download the classified addresses immediately. When the download is complete, the following message appears: "The address classification responses were successfully downloaded" appears.

• Click the Defer button to postpone the download of the classified addresses until your next communication session with the UPS Data Centre. You can defer the download three times; thereafter the Defer button becomes inactive, and you must click either the Download Now or the Delete button.

• Click the Delete button to delete the address classification responses. Deleting the address classification responses may cause service delays to occur on future shipments if an invalid address is used. To classify your addresses and avoid potential service delays, you must repeat the address classification procedure.

8. Click the OK button.

9. On the Home tab, select Addresses and then Address Book. The Address Book Editor window appears.

10. Click the Resolve Returned Addresses button. The Postal Code Update Notification window appears. This window allows you to select or decline automatic reconciliation of addresses that require a postal code update.

11. Click the Exit button to close the UPS Address Reconciler window. The "The addresses that were resolved will now update your address book. Please select OK to start this process." message appears.

12. Click the OK button.