On the Distribution tab in the Shipping window, you can use all or a portion of an existing distribution list to process identical shipments to multiple customers. When using a distribution list, you do not specify the Ship To address on the Ship To tab.
Note: For information on creating and maintaining a distribution list, see About the Address List Editor.
To process identical shipments to multiple customers using an existing distribution list:
Specify the shipment details on the Service, Options, Detail, and Reference tabs as needed. See Specify the Shipping Services, Specify the Shipping Options, Specify the Shipping Details, and Specify the Reference Numbers.
On the Distribution tab, click the down arrow in the Distribution List box and select the desired distribution list. All currently defined Ship To names for the selected distribution list are listed in the display box.
Modify the selected distribution list as needed:
Shipment is Included. Yes means that the Ship To name is currently included in the distribution list; No means that the Ship To name is not currently included in the distribution list; Error means that the Ship To name will appear under Distribution List in the Shipment History window. To skip a Ship To name that is currently included in the distribution list, select the name and click the Skip button. To include a Ship To name that is currently skipped in the distribution list, select the name and click the Include button.
Shipment is Completed. Yes means the shipment has been processed; No means the shipment has not been processed.
xxx of xxx Included. The number of Ship To names currently included in the shipment. For example, 4 of 5 Included means that four of the five Ship To names in the distribution list will be included in the shipment, and one Ship To name will be excluded.
Ship To. The Ship To name. As you select a Ship To name, the address information is shown at the bottom under Selected Ship To.
Process a Single Shipment. Click the Process Highlighted button to process a single shipment for the Ship To name selected in the Distribution List display box.
If you select the Use Notification Recipient 1 for All Shipments check
box, UPS WorldShip sends the selected notification for each person on
your distribution list to the email address of the
first recipient in the recipient list that you type in the Quantum View
Notify Recipients or Return Notification Recipients window. For example,
if you type your own email address for Recipient 1,
you will receive a notification for each person on the distribution list.
If you do not select this check box, WorldShip processes the addresses automatically and sends the selected notification via email to each person on the distribution list. You do not have to type any address information.
Note: This check box is inactive for UPS SurePost shipments.
Consignee Billed. If you select the Override Consignee Billed check
box, WorldShip processes all Ship To names, including all Consignee Billed
Ship To names, using the selected bill-to information (that is, the Consignee Billed
option is not available, even for those Ship To names marked in the Address
Book as Consignee Billed).
If this check box remains clear, WorldShip processes all Consignee Billed Ship To names as Consignee Billed Ship To names and all others using the selected bill-to information.
Note: This check box is selected and inactive for UPS SurePost shipments.
Click the Process Distribution List button. A message asks you to confirm the number of shipments.
Click the Yes button to process the shipments or the No button to cancel the shipments. A message explains where the shipments are listed in the Shipment History window.
Click the OK button.