Different types of shipments need different forms when you’re shipping internationally.
If You’re Shipping Documents
Good news! Because you’re shipping a written, typed or printed form of communication with no commercial value, no forms are needed. All you’ll need to do is create a UPS shipping label for the envelope you’re shipping them in.
Shipping One Package You’ll need an original version of a commercial invoice, a UPS shipping label and two additional copies of the invoice.
Shipping Multiple Packages Sending multiple packages to the same recipient will require your lead package to have a UPS shipping label and three copies of the commercial invoice. Each package after that will need an address label and a UPS Worldwide Services tracking label.
Country-Specific Regulations Check with our import/export tool to find out what country-specific regulations may come into play with your international shipment.
Access the Import and Export Forms You Need
We have a library of international shipping forms that you can either complete online or print blank for later completion.
A commercial invoice form is the primary document used for importation control, valuation and duty determination of the ship. It’s required for all shipments containing non-documents. Long story short, it identifies the products that are being shipped.
The form should include:
Complete name and address information for both shipper and recipient
Phone numbers for both shipper and recipient
Terms of Sale (Incoterm)
Reason for export
A complete description of the item
What the item is
What the item is used for
Harmonized Tariff Codes, if known
Country or territory of origin (where manufactured) for each item
Number of units, unit value and total value (purchase price) of each item
Number of packages and total weight
Shipper's signature and date
If there’s no commercial value for what’s being shipped, a fair market value must be listed.
A packing list is an optional document that allows shippers to give specific details on a shipment’s contents. A packing list might seem similar to a commercial invoice, but it’s not the same. A packing list should not - and will not - replace a commercial invoice. Why? Because it isn’t used by customs to determine duties and fees associated with the shipment.
Without information about the cost or value of a shipment’s contents, a packing list can still be very useful. For example, packing lists come in handy when a shipment’s contents are being forwarded to a third party, such as a customer or vender.
A certificate of origin is a document that verifies the manufacturing country of the items being shipped, and the item’s origin and destination determine if the certificate is required. Requirement reasons could be because of established Treaty arrangements, varying duty rates and preferential duty treatment dependent on the shipment´s origin.
Electronic Export Information is a document generally required by the U.S. Customs and Border Protection (ACE) for U.S. exports that contain a single item valued at over $2,500.00. EEIs are filed electronically with ACE, either by you or UPS on your behalf.
Filing options are as followed:
Self-file at ACE: While free of charge, you’ll need to view the UPS Port of Export Guide to determine from which port the shipment left the U.S. (required by ACE).
Print an EEI from a UPS shipping system: This can be through UPS WorldShip®, Internet Shipping or UPS CampusShip®. We’ll need you to provide us with a completed Power of Attorney form to file. A small fee will apply.
Provide your own company's printed EEI or a completed commercial invoice. A Power of Attorney form is required, and a small fee will apply.