Different types of shipments need different forms when you’re shipping internationally.
If You’re Shipping Documents
Good news! Because you’re shipping a written, typed or printed form of communication with no commercial value, no forms are needed. All you’ll need to do is create a UPS shipping label for the envelope you’re shipping them in.
Country-Specific Regulations Check with our import/export tool to find out what country-specific regulations may come into play with your international shipment.
Shipping One Parcel You’ll need three copies of thecommercial invoiceand 3 copies of UPS shipping labels.
Shipping Multiple Parcels Sending multiple parcels to the same recipient will require your lead parcel to have 3 copies of UPS shipping labels and three copies of the commercial invoice. Each parcel after that will need a tracking label.
A commercial invoice form is the primary document used for importation control, valuation and duty determination of the shipment. It’s required for all shipments containing non-documents. Our shipping tool will help you fill out your commercial invoice as you’re creating your shipping label. It is important to provide accurate and specific information in order to avoid customs delays.
Items that are required on your commercial invoice include:
Name and address of shipper (seller) as shown on the address label, including a contact person and telephone number.
Name and address of consignee (ship to), including destination country and postcode, as shown on the address label. To help ensure prompt delivery, a contact person and telephone number must be included.
Purchase order or invoice number, if applicable.
Name and address of purchaser (importer) if different from the consignee, including a contact name and telephone number.
Complete description of each item being shipped. What is the item?
What is the item made of? What is it used for? (Include Customs Harmonised Codes, if known.)
Country of origin. Where was the item manufactured?
Number of units, unit value and total value of each item. For samples or articles with no commercial value, a nominal or fair-market value must be stated for customs purposes.
Declared Value for Carriage.
Total value of the shipment, including currency of settlement.
Reason for export. For example: sale, repair, inter-company.
Terms of Sale that define the charges included in the total value on the invoice. For example: Bill Shipper.
Number of packages and total weight of packages.
Shipper's signature and date.
If there’s no commercial value for what’s being shipped, a fair market value must be listed.
Need help filling in a commercial invoice? We made a guide to help walk you through it.
A packing list is an optional document that allows shippers to give specific details on a shipment’s contents. A packing list might seem similar to a commercial invoice, but it’s not the same. A packing list should not – and will not – replace a commercial invoice. Why? Because it isn’t used by customs to determine duties and fees associated with the shipment.
Without information about the cost or value of a shipment’s contents, a packing list can still be very useful. For example, packing lists come in handy when a shipment’s contents are being forwarded to a third party, such as a customer or vendor.
A certificate of origin is a document that verifies the manufacturing country of the items being shipped, and the item’s origin and destination determine if the certificate is required. Requirement reasons could be because of established Treaty arrangements, varying duty rates and preferential duty treatment dependent on the shipment´s origin.