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Import/Export

United States to Ireland (Republic of)

Country or Territory Regulations Topics:

Commodity Specific Stipulations

There are special stipulations on the following commodities when shipping to Ireland (Republic of). If you plan to ship one of the commodities listed below, be sure to adhere to the following stipulations in order to avoid delays and holds at customs.

Products Of Animal Origin are goods which contain at least partly material derived from the body of an animal. These products can be divided in food or non-food.

Food means any substance, whether processed, semi-processed or raw, which is intended for human consumption, but does not include cosmetics or substances used only as pharmaceuticals.

Non-Food (not intended for human consumption) includes animal by-products, animal feed, samples for testing or research purposes (food-grade or non-food grade), and in vitro diagnostics (IVD).

Animal products and animal by-products are often subject to a veterinary inspection. These products can only be accepted under a special contract for International Special Commodities (ISC). In addition those products must undergo veterinary checks at an approved Veterinary Border Inspection Post (BIP) when entering the EU & EFTA countries or territories (EU regulations are aligned for EU countries or territories and NO; IS; CH; LI).

For UPS shipments arriving in the EU by air, Cologne is the first point of arrival /BIP. Inspections will be processed at Cologne but final customs clearance process will be issued in the destination country or territory.

Additional charges for Vet-inspection will be applicable  see Brokerage Services and Charges.

Import requirements:

Generally, each type of Product of Animal Origin has specific import requirements that must be met. Food which is subject to veterinary inspections must:

Come from an EU listed Third Country or Territory (no safeguard measures in place)

Come from an EU approved establishment . Registered producers are listed under the following link: http://ec.europa.eu/food/international/trade/third_en.htm

Be accompanied by appropriate Health Certificate(s), signed by a veterinarian of the competent authority of country or territory of export. Photocopies of the Health Certificate will not be accepted.

Be appropriately packaged and labelled, indicating the nature, ingredients, quantity/ weight, the country or territory of origin and manufacturer.

Any foodstuff coming from non-approved establishments, sent as samples for testing purposes, can only be imported with a permit/license from a respective national veterinary authority. The permit/license must be send to the border inspection point responsible for the veterinary inspection. Delays may occur as the license needs to be provided already at the time of inspection.

Any non-compliant shipment must be returned at shippers expense immediately. The following exemptions apply to non-commercial shipments / gift shipments or purchased by private individuals for private consumption):

Meat, meat products, animal fat - max. 10 kg from Faroe Island and Greenland.

Fish and fish products (with intestines and organs removed) - max. 20 kg from all third countries or territories; no limitation from Faroe Islands.

Other animal products (for example, honey, egg, frog, live mussels - max. 10 kg from Faroe Islands and Greenland, and max. 2 kg from all other third countries or territories).

Please see Textiles.
An invoice is required on all shipments containing a CD-Rom/Disk. Invoice should indicate the value of the Recording Media (eg. CDR/DVD) & the Intellectual/statistical value of the software/data separately
Cheese, milk, and milk products are considered Animal Products.
The invoice must include a statement indicating whether the goods are to be permanent fixtures in the mouth.
The invoice must include the length and width of the film. Write a statement on the invoice declaring that the commodities do not contain any pornographic material.

These rules also apply to audio and videotapes.

Fish and fish products are considered Animal Products.

Note: The only exception to this is for fish and fish products up to 1 kg which does not require a veterinarian inspection or health certificate, if they are gift shipments between private individuals.

If the food products are made of animal products, please see "Animal Products/Dairy".

Based on the EU regulation 2009/669/EC certain foodstuffs (for example tea with origin China) imported from certain third countries or territories are subject to increased level of official controls due to contamination risks of these products by aflatoxinson and pathogens. These controls are carried out at Designated Point of Entries (DPE) defined by each member state.

The import of feed and food originating in or consigned from Japan following the accident at the Fukushima nuclear power station and not subject to vet inspection can only be imported into the EU through Designated Point of Entries (DPE). They mustbe accompanied by a declaration attesting that the goods are either harvested or processed before March 11, 2011, originated from a prefecture other than the ones affected by higher levels of radiation or if originated from an affected prefecture have been subjected to laboratory analysis determining the level of certain radionuclides (regulation 2011/297/EC).

The customs offices responsible for our import sites are not all defined as DPE. Commodities subject to import controls at a DPE can only be imported via UPS import ports where the responsible customs office is defined as DPE. Possible import site is Dublin.

Food Supplements in Tablet or Capsule form are exempt from Ireland Tax (VAT), but are liable to varying rates of Customs Duty depending on the commodity. Food Supplements in powder form are liable to the standard VAT rate, and are liable to varying rates of Customs Duty depending on the commodity.

A proper contents description (sugar, glucose, milk protein, etc.) of the goods shipped (sugar, glucose, milk protein, etc.) is essential to determine Taxes and Duty Liabilities and will ensure on time delivery. There is additional duty on milk protein, milk sugar and other sugars calculated on base percentage of each component and the total weight of the product.

Import delays may occur.

The European Union (EU) has placed an import ban on Honey from certain countries or territories.

Before shipping Honey to a European Union country or territory, it is highly recommended to contact your local chamber of commerce or your importer for detailed information.

If the importation is allowed by the European Union, the shipment must be accompanied by an original health certificate provided by the shipper/producer, otherwise, importation will not be possible. Furthermore, a vet inspection at the first point of arrival into the EU is required, even for sample shipments.

Brokerage accessorial charges will apply and an import delay may occur.

If the shipper fails to verify the import regulation of the destination country or territory and sends honey which is prohibited by the European Union, then all charges that may apply for the respective shipment will be billed back to the shipper.

Data shipments to Ireland require an invoice indicating the value of the CD-ROM or disk only.
Meats are considered Animal Products.
Some medicaments are restricted for import to Ireland by the Irish Medicine Board. In order for companies or private individuals to import medicaments which are subject to these controls to Ireland, the commercial importer must hold an import license from the Department of Health or a private importer must have a prescription from a doctor and have this available to provide details or the license itself to UPS, when required.

If the medicines are prescription medicines and are for a Irish citizen, there must be a prescription with the package. The importer should also contact the Irish Medicines Board prior to import, otherwise there will be delays. The Irish Medicines Board will determine if the medicines are acceptable for import prior to import (Phone  353-1-6343434).

For Foreign citizens, there should be a prescription with the package. There should also be something on the package confirming the importers citizenship (copy of a passport etc.). It is also suggested that the Irish Medicines Board be contacted prior to import to avoid delays.

Imports for companies (Commercial Importers) require more attention. The importer license must be held prior to import and the commercial importers place of business (storage facility) must be approved by the HSE (Health Service Executive). The Irish Medicines Board should also be contacted to confirm the goods are acceptable for import. Failure to have a import license or approved premises will lead to delays and possible return to shipper.

The invoice must include a description of the part, the type of machine for which the part is used, and a list of the part's components.
Customers must use an authorized UPS / MBE (Mail Boxes Etc) Store, UPS Customer Center or ISC Approved Shipper to ship personal effects.

The UPS Store, Mail Boxes Etc, UPS Customer Center or ISC approved shipper will be required to identify personal effect shipments on the shipping label by placing "Personal Effects" in the Reference Field of a UPS "smart" label or in the Special Instructions Field of a UPS waybill. They must also clearly indicate 'Personal Effects' shipment on the Commercial Invoice.

Personal Effects are classified as used items (owned for a minimum of 6 months) intended for the consignee's personal use. Any items intended for any other use, such as wholesale or retail sales, business purposes, or for distribution are not considered personal effects and cannot be shipped on this basis. "Personal Effects" must be clearly stated on the invoice and goods description.

All of the following documents must be scanned into DIS/SIR and originals on the package:

An inventory list with estimated values with the reason for importation (holidays, move, relocation) A confirmation that the goods are older than 6 months and that they are intended for personal use only A photocopy of passport or ID card Any items intended for any other use, such as wholesale or retail sales, business purposes, or for distribution are not considered personal effects and cannot be shipped on this basis.

Excisable goods (for example, perfume, alcoholic drinks, tobacco), medicine and perishable food can not be cleared as personal effects.

Personal effects shipments are not allowed in combination with Return Services.

Pet food containing animal products may be imported into Ireland if an original Health Certificate from the country or territory of origin is provided, or if the importer provides an import license from the Department of Agriculture. However, pet foods from certain countries or territories may not be accepted to Ireland, dependant on the Department of Agriculture regulations at the time of import. Please contact your chamber of commerce.
In order to avoid wrong customs declarations at import, it is mandatory that the exporter provide very detailed information about the shoes (for example, what kind of leather, what material used for soles and uppers, what kind of shoes (sport shoes, sandals, boots), who is to wear the shoes (children, women, men).
Write the value of the media separately from the value of the data on the invoice.
Most of modern test reagents for diagnostic research are built on antibodies which are generated from animal tissue. There are two types of antibodies, the monoclonal antibodies and polyclonal antibodies.

Monoclonal antibodies are generated in vitro. Tissue from animals are taken (e.g. blood) and infected with certain substances or pathogens. The blood cells react with the production of antibodies which are than harvested and used for the production of the test kits. Due to the in vitro production and the controlled way of production those types of test kits are not subject to veterinarian control if it is a commercial production.

Polyclonal antibodies are gained from living animals like rabbits. They are infected with the substances / pathogens and the animals are producing antibodies. The antibodies are harvested from the blood stream of the animals. Test reagents with polyclonal antibodies are subject to vet inspections.

Shipment documents (commercial invoice or declaration on letterhead) should include:

 the place of origin of the material

 the quantity of the material, in weight or volume

 a description of the material/ animal source

 catalogue number and price (if available)

 additives (e.g., sodium azide, glycerol), their source (e.g., whole serum, supernatant, ascites), and purification, if any.

 protocols  the recommended protocol or datasheet indicating any unique fixation, detergent, blocking, or incubation conditions.

 the intended use (commercial/ manufacturing; research/ testing)

 the name and address of the shipper

 the name and address of the receiver

Commercially packaged, ready-to-use In Vitro Diagnostics (IVD) containing products of animal of origin, do not require a Vet-inspection, if compliant with Directive 98/79/EC on In Vitro Diagnostic Medical Devices. A declaration of conformity (CE-marking) must be provided for each individual commodity (e.g. reagents, test kits, immunosorbent assays such as ELISA kits.

A certificate of origin is not required for the import clearance of textiles. The need of a certificate of origin for the import clearance was reversed on October 24, 2011.

The country or territory of origin must be stated on the invoice for each invoice line. If the customs authorities doubt the correctness of the declared country or territory of origin they may request an additional proof which might be a certificate of origin.

Data shipments require an invoice with the character of the USB stick (storing intercompany data) and the value of the USB Stick.

Prohibited or Restricted Commodities

In addition to the commodities which UPS prohibits to all countries or territories served (listed here), it is prohibited to ship the following commodities to Ireland (Republic of).

Customs restricts the importation of alcohol, including wine. Before sending alcohol to Ireland the shipper must appoint an approved and regulated agent, who acts as fiscal representative and is fully responsible for customs clearance. After UPS receives the final customs clearance documents back, we deliver the shipments to the final consignee. This procedure also applies to intra-EU shipments.

Private individuals are allowed to import only a small quantity of alcohol (max. 2-3 bottles).

Accessorial charges may apply, import delays may occur.

UPS does not offer the service of importation of alcohol.

Endangered plants and animals protected by the multilateral treaty of the Convention on International Trade in Endangered Species (CITES), must be accompanied by a valid CITES Certificate.

All import, export, re-export and introduction from the sea of species covered by the Convention has to be authorized through a licensing system.

Shipper needs to provide the following documentation:

Invoice with the scientific name and CITES certificate.

Additional charges will be applicable. Products of animals or plants subject to CITES can only be accepted under a special contract for International Special Commodities (ISC).

Electronic Cigarettes can only be shipped with an International Special Commodities (ISC) contract.

Electronic Cigarettes can be imported for Private Individuals but Commercial Companies need a Wholesale Licence to import into Ireland.

UPS provides International Dangerous Goods service for shipments between the U.S. and certain European countries or territories by contract only.

Accessorial charges apply as follows:

  • Hazardous Materials Class 9 (HAZ)
  • Hazardous Materials All Other Classes (HAN)
  • The importation of jewelry may require special customs clearance by a Government Agency known as the Dublin Assay Office. UPS Brokerage will forward the import paperwork to the Assay Office for customs purposes. The Assay Office will inspect and rate the items. After this has been done the Assay Office will complete clearance and levy the duties and taxes. UPS will then deliver the shipments to the Assay Office. Once the shipments have been delivered to the Assay Office there is generally no further action that UPS need to take. The consignee will be contacted and the shipments may be posted out by the Assay Office or collected directly by the intended consignee.

    For costume jewelry it may be the case that UPS is contacted by the Assay Office, asked to pick up the shipment and deliver directly to the intended consignee. It might also be the case that the Assay Office authorises UPS to clear a shipment if it does not require assaying.

    According to the customs legislation, living plants, parts of plants, fruits, vegetable and seeds are considered to be plants.

    The importation of plants is highly restricted by the Department of Agriculture/Horticulture. The importer must apply for an import license if shipment is acceptable for importation. The shipper must provide an original Phytosanitary certificate. It is highly recommended that shipper and importer check the import restrictions before shipping the goods.

    The European Union (EU) has implemented specific conditions and detailed procedures for the import of plastic kitchenware (HS-Code 3924 1000 11) made of polyamide and melamine and originated in or consigned from China or Hong Kong (regulation 284/2011). Tableware (for example, plates, flatware, cups) are excluded from the restrictions. The reason for the new regulation were notifications and alerts by the European 'Rapid Alert System'- kitchen tableware was recognized which exceed the thresholds of aromatic amines and formaldehyde released into food.

    Based on the regulation, controls must be performed at the point of introduction into the EU by the competent authorities. They include documentary checks on all consignments and identity or physical checks (including laboratory checks) on 10% of the consignments. All consignments of kitchen tableware (HS code 3924 1000) originated or consigned from China or Hong Kong must be accompanied by a declaration confirming that it meets the requirements concerning the release of primary aromatic amines and formaldehyde. The declaration shall be accompanied by a laboratory report that the consignments fulfill the requirements.

    The goods and declaration must be examined at the first point of introduction into the EU.

    The consignments shall be notified at the first point of introduction at least two working days in advance.

    Our main points of entry (Cologne, Germany and East Midlands, United Kingdom) are not competent to perform the checks and forwarding under bond is prohibited without the checks. Products covered by the new regulation and destined to the EU can't be accepted by UPS. Exporters should clearly state on the invoice the material and the country or territory of origin of plastic kitchenware to avoid holds on commodities not subject to the regulation.

    Products made in Iran are prohibited in our service due to a current embargo.
    Please see "Plants".
    Tobacco products are subject to excise duty. The excise duty based on the amount of tobacco products (number of pieces, weight of tobacco) and the market value. Tobacco products cannot be imported and customs cleared with UPS.

    NOTE: Information provided by UPS is provided AS IS, may not be current, and does not constitute legal advice. In no event shall UPS be liable for any errors in the information, forms or features made available by UPS, or by any third party site linked to from UPS. Selection and completion of proper forms for any given shipment is the sole responsibility of the shipper. All shipments are subject to the UPS Terms and Conditions of Service in effect at the time of shipping for the country or territory of origin.
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