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Import/Export

Japan to Belgium

Country Regulations Topics:

Prohibited or Restricted Commodities

In addition to the prohibited commodities listed here, it is prohibited to ship the following commodities to Belgium.

Shipping of alcoholic beverages is only permitted ISC contract service.

The contractual service covers the customs clearance of alcohol at the port of entry where duty, VAT and excise duty must be paid. A customs clearance of alcohol for free circulation with a subsequent transport of alcohol under the excise duty suspension regime is not possible. The customs clearance in Belgium and the subsequent transport to another EU member state is not part of the service. A transit in bond from the port of entry to the customer or his broker is not an option.

Alcoholic beverages are subject to excise duty. Excise duty applies usually on the amount of beverage and the percentage of alcohol. The information must be shown on the invoice.

Additional rules apply on the import of wine and wine products. Please check under wine.

Endangered plants and animals protected by the multilateral treaty of the Convention on International Trade in Endangered Species (CITES), must be accompanied by a valid CITES Certificate.

All import, export, re-export and introduction from the sea of species covered by the Convention has to be authorized through a licensing system.

Shipper needs to provide the following documentation:

Invoice with the scientific name and CITES certificate.

Additional charges will be applicable. Products of animals or plants subject to CITES can only be accepted under a special contract for International Special Commodities (ISC).

Based on the EU regulation 2009/669/EC certain foodstuffs imported from certain third countries are subject to increased level of official controls due to contamination risks of these products by aflatoxinson and pathogens. These controls are carried out at Designated Point of Entries (DPE) defined by each member state.

The import of feed and food originating in or consigned from Japan following the accident at the Fukushima nuclear power station and not subject to vet inspection can only be imported into the EU through Designated Point of Entries (DPE). They have to be accompanied by a declaration attesting that the goods are either harvested or processed before March 11, 2011, originated from a prefecture other than the ones affected by higher levels of radiation or if originated from an affected prefecture have been subjected to laboratory analysis determining the level of certain radionuclides (regulation 2011/297/EC).

The customs office responsible for our import sites are not defined as DPE. Commodities subject to import controls at a DPE cant be imported with UPS.

Guns and gun parts can only be imported with an import license. The original license must be provided with the declaration. Delays will occur.
Belgium has introduced new legislation that prevents jewelry (as per the definition below), from being accepted for inbound Belgium packages and shipments, unless they are transported by a private security company. UPS is not registered as a security company and as such these items cannot be accepted for transportation by UPS into Belgium and will not be eligible to receive an IHVW contract.

Jewelry as defined by this new legislation, will be items that have as sole function to be worn for personal adornment and that contain gold, platinum and/or precious stones.

Medicine is only available by a doctor's prescription. The prescription must be delivered to a doctor who has physically examinated the patient, not by an online consultation.

Furthermore, if a medicine is ordered with a prescription receipt provided after consultation by a Belgian doctor in medicine, the product must be sent to an pharmacist who is recognized as importer.

Only items without prescriptions can be sent to Belgium, but in general limited to basic vitamins.

Valuable Commodities

Belgium has introduced new legislation that prevents precious stones, platinum and gold, as well as checks and vouchers which are accepted in retail trade as payment, from being accepted for inbound Belgium packages and shipments, unless they are transported by a private security company.

UPS is not registered as a security company and as such these Items cannot accepted for transportation by UPS into Belgium and will not be eligible to receive an IHVW contract.

It is possible to clear perfume through the UPS simplified customs procedure at the customs office where UPS Brokerage operates. Perfume is not covered by the deminimis threshold and has to be declared within a formal declaration. Only a limited amount or perfume can be imported without duty and VAT as gifts (see gift exemptions).
Personal Effects cannot be shipped between these countries
According to the customs legislation, living plants, parts of plants, fruits, vegetables and seeds are considered as plants.

A Phytosanitary Certificate must accompany all shipments of plants. Most plants require a phytosanitary inspection by the responsible Belgian authority.

It is not possible to clear plants through the UPS simplified customs procedure at the customs office where UPS Brokerage operates. The local customs house is not allowed to clear plants. All shipments must be forwarded under customs bond to an authorized broker, assigned by the importer, who is allowed to clear the goods at a designated customs office.

Accessorial charges will apply and import delays will occur.

The European Union (EU) has implemented specific conditions and detailed procedures for the import of plastic kitchenware (HS-Code 3924 1000 11) made of polyamide and melamine and originated in or consigned from China or Hong Kong (regulation 284/2011). Tableware (for example plates, flatware, cups) are excluded from the restrictions. The reason for the new regulation were notifications and alerts by the European 'Rapid Alert System'-kitchen tableware was recognized which exceed the thresholds of aromatic amines and formaldehyde released into food.

Based on the regulation, controls must be performed at the point of introduction into the EU by the competent authorities. They include documentary checks on all consignments and identity or physical checks (including laboratory checks) on 10% of the consignments. All consignments of kitchen tableware (HS code 3924 1000) originated or consigned from China or Hong Kong must be accompanied by a declaration confirming that it meets the requirements concerning the release of primary aromatic amines and formaldehyde. The declaration shall be accompanied by a laboratory report that the consignments fulfill the requirements.

The goods and declaration must be examined at the first point of introduction into the EU.

The consignments shall be notified at the first point of introduction at least two working days in advance. Our main points of entry (Cologne, Germany and East Midlands, United Kingdom) are not competent to perform the checks and forwarding under bond is prohibited without the checks. Products covered by the new regulation and destined to the EU can't be accepted by UPS. Exporters should clearly state on the invoice the material and the country of origin of plastic kitchenware to avoid holds on commodities not subject to the regulation.

See Plants.
It is not possible to clear any kind of tobacco or tobacco products through the UPS simplified customs procedure at the customs office where UPS Brokerage operates. UPS is not authorized to declare tobacco products on behalf of the consignee. UPS is also not able to send tobacco products under bond to an alternate broker. The products must be destroyed under custom control.
Shipping of alcoholic beverages is only permitted ISC contract service. For general service restrictions please see info under alcoholic beverages.

Wine and wine products are subject to excise duty. The excise duty is calculated based on the alcoholic strength by volume. The information must be shown on the invoice. The import of wine and wine products is also regulated by a market organization of the European Union with rules on labelling and presentation of wine and additional documentation. The Importation of wine and wine products are subject to the presentation of a:

Certificate showing drawn up by a competent body, included on a list to be made public by the Commission, in the products country of origin.

An analysis report drawn up by a body or department designated by the products country of origin, in so far as the product is intended for direct human consumption.

No certificate or analysis report need be presented for products originating in and exported from third countries in labelled containers of not more than five litres fitted with a non-reusable closing device where the total quantity transported, whether or not made up of separate consignments, does not exceed 100 litres.

The labels of wine and wine products have to show some the following compulsory particulars like the category of the product (e.g. wine, sparkling wine, liquor wine), the protected designation or protected geographical indication if the wine has such a protection, the actual alcohol strength by volume, an indication of provenance, an indication of the bottler or an indication of the producer or vendor in case of sparkling wine and other product categories of sparkling wine.

The rules are laid down in EU regulation 2009/491. The regulation can be checked on the EU website http://eur-lex.europa.eu/homepage.html.


NOTE: Information provided by UPS is provided AS IS, may not be current, and does not constitute legal advice. In no event shall UPS be liable for any errors in the information, forms or features made available by UPS, or by any third party site linked to from UPS. Selection and completion of proper forms for any given shipment is the sole responsibility of the shipper. All shipments are subject to the UPS Terms and Conditions of Service in effect at the time of shipping for the country of origin.
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