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Import/Export

United Kingdom to Macedonia (FYROM)

Country or Territory Regulations Topics:

Import Documentation

The Declaration of Conformity (DoC) is a document in which the manufacturer or his authorized representative indicates that the product meets all necessary requirements of the directives applicable for the specific product. The DoC contains the name and the address of the manufacturer along with information about the product (for example, brand and serial number). The DoC must be signed by the manufacturer or authorized representative. On request, the manufacturer or his authorized representative must provide the DoC. If the manufacturer has no authorized representative, the importer must provide the DoC and additional proofs if requested.

Responsibilities

Manufacturers, responsible for designing & manufacturing products have an obligation to ensure that a product is designed and manufactured and its conformity assessed in accordance with the provisions of the directives. The manufacturer may appoint any natural or legal person to act on his behalf as an authorized representative. The importer is responsible to provide the market surveillance authority with the necessary information about the safety of the product and a copy of the Declaration of Conformity (DoC) if requested.

Conformity Assessment Procedure

Goods subject to the directives on product safety must be tested according to the rules applying for the products. If the testing was successful the manufacturer is allowed to apply the so called 'CE sign' on the product or where this is not applicable (for example, surgical instruments) at the retail package.

The tests can be done by a manufacturer or a notified body assigned by the manufacturer.

Market Surveillance

Market Surveillance is organized and performed at national level. Customs authorities are usually part of the market surveillance activities. On customs request the "Declaration of Conformity" must be provided by the shipper, the manufacturer or his assigned representative or the importer.

Goods imported as samples for the purpose of testing can be imported by authorized representatives within the customs procedure temporary importation without the CE sign or Declaration of Conformity.

The EUR1 certificate shall be issued by the customs authorities of the exporting country or territory on application having been made by the exporter. The exporter must be able to proof at any time the originating status of his products concerned. This form is valid for products of any value and must accompany the shipment in original.

Details of the preferential agreements the EU has in place could be found on the EU website: http://ec.europa.eu/taxation_customs/customs/customs_duties/rules_origin/preferential/article_779_en.htm

Invoice Declaration (EUR1)

An invoice declaration can be made out by a so called approved exporter for originating products of any value or by any exporter limited to originating products whose value does not exceed EUR 6,000.

The customs authorities of the exporting country or territory can authorised exporters who frequently exports products under the Agreement to make out invoice declarations irrespective of the value of the products concerned. Exporters granted with such an authorisation are referred to as approved exporter. The customs authorities grant him with a customs authorisation number which shall appear on the invoice declaration.

The exporter making out an invoice declaration must be able to proof the originating status of the products to the customs authorities of the exporting country or territory at any time.

An invoice declaration has to be made out by the exporter by typing, stamping or printing on an invoice, the delivery note or another commercial document. An invoice declaration shall bear the original signature of the exporter. An approved exporter shall not be required to sign such declarations provided he accepts full responsibility for any invoice declaration identifying him as exporter.

The text of the invoice declaration is laid down in the preferential trade agreement. Details of the preferential agreements the EU has in place could be found on the EU website: http://ec.europa.eu/taxation_customs/customs/customs_duties/rules_origin/preferential/article_779_en.htm

For more information,please refer to Free Trade Agreements

Bilateral free trade agreements or unilateral autonomous preferential agreements allow the import clearance of certain products with a reduced duty rate or with a full duty exemption. The products benefiting from the preferential treatment must fulfil the necessary rules of originating in a country or territory covered by the preferential trade agreement.

An exporter who wants his products to benefit from the preferential treatment must be able to proof that his products fulfil the rules to be originating in a country or territory covered by the preferential trade agreement and they must provide a preferential document validated by the customs authorities or document with a valid preferential statement issued by themselves.

The preferential trade agreement foresees the following preferential proofs above.

For charges made for Export Shipments from United Kingdom to the destination country or territory, please refer to Brokerage Services and Charges-Export Shipments with United Kingdom as the destination.

Driving Licenses

Valid Driving Licenses can be shipped as documents. The description must clearly state 'driving license'. Shipping driving licenses require the approval of the UK customs authorities. A delay of minimum one day has to be calculated.

Please check the import related information if driving licenses are allowed for importation.

Mobile phones to all destinations from United Kingdom can be delayed on export due to security checks from government bodies.

Goods under IATA Special Provisions A67 require a MSDS (Material Safety Data Sheet).

It is not required for all, however shipments can be held by local authority in United Arab Emirates after screening due to lack of MSDS (Material Safety Data Sheet) or NON DG (Dangerous Goods) declaration letter from the shipper resulting to misconnections and impacting end-to-end service.

It would be advisable for all shipments originating, transiting and terminating for UAE to have MSDS or NON DG declaration from shipper enclosed in the shipment and copies to be uploaded in IDIS.

Export procedure ex United Kingdom

A formal electronic export declaration must be sent to customs authorities by the exporter or their representative. Customs authorities grant the release for export and issue an Export Accompanying Document (EAD) with a unique Movement Reference Number (MRN). UPS operated simplified procedures allowing export formalities to be completed upto 14 days after export.

Informal Declarations
An informal declaration is possible for shipments up to a national threshold. The informal declaration is based on the invoice value and is restricted to shipments not subject to prohibitions and restrictions (for example, embargo regulations) or special export procedures (for example, temporary export). The informal clearance will be done by UPS at the point of exit.

National Requirements
Shipments up to a value of 873.00 GBP can be declared informally on the basis of the invoice.

Shipments in the value range 873.00 GBP - 2000 GBP have full and formal individual electronic export declarations which are completed within 14 days of export.

Shipments exceeding 2000 GBP and those that need control on export (for example, temporary exports, return after repair, export licenses) require formal and full electronic export declaration and positive Customs clearance prior to export.

UPS service
UPS offers the service to prepare export declarations on behalf of the exporter without additional fees.

Export Documentation

Valid passports can be shipped as documents. The description must clearly state 'passport'. Shipping passports require the approval of the UK customs authorities. A delay of minimum one day has to be calculated.

Please check the import related information if passports are allowed for importation.

Clearance Information

Customs has the right to hold any type of shipment regardless of whether the documents or invoices declare that the shipment should be exempt from Customs duties.

Any shipment, valued over 22 EUR, shall be subjected to customs clearance procedure.

By law, customs procedure must commence within 20 days after the arrival of the shipment. After the expiration of the foreseen 20 days, the shipment can be customs cleared by a mandatory penalty imposed by the customs authority only.

By law, if the customs procedure is not initiated within 20 days, the customs authority shall be entitled to confiscate the shipment for the benefit of the state or to forward the same to destruction, if a procedure for shipment return within the foreseen deadline of 20 days has not been initiated. Mandatory penalty imposed by the customs authority, may apply.

Shipments retained for customs procedure cannot be delivered until the customs duties are paid by the importer or its agent (freight forwarder).

Additional costs for the importation of a shipment might be charged, for brokerage services, storage services, or other services connected with the customs clearance procedure.

Please note that not only the value(s) of the commodity/commodities have to be considered when calculating duty and tax, but also the freight charge and other fees.
UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number should be provided if known.

Areas Served

Service is provided to and from every address in the country or territory.
UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number should be provided if known.

Saturday, Sunday, and official holidays.
Spring +0200/ Fall +0100
Macedonian
Denar(MKD)

Billing Options

  • Shipping charges can be billed to the shipper, receiver or a third party.
  • When billing the receiver, either the shipper or receiver's account number is required.
  • When billing to a third party, the third party's name, country or territory and account number are required.
  • Duties and taxes can be billed to the shipper, receiver or a third party.
  • When billing a third party, the third party's name, country or territory and account number are required.
  • If the duties and taxes are billed to an account outside of the destination country or territory, a "Duty and Tax Forwarding" surcharge will be applied.
  • Please note the following third party billing exceptions:
    • Shipments to and from the same country or territory (domestic shipments) cannot be billed to third party payors in other countries or territories. For example, shipments from Mexico to Mexico or Canada to Canada cannot be billed to a third party payor in the U.S. This rule does not apply to UPS domestic services in European Union countries or territories. For example, shipments from Germany to Germany can be billed to a third party payor in the U.S. (as long as the payor is a business and has a VAT or Tax/EIN ID on file with UPS).
  • When paying by credit card, check, or cash, only the shipper can be billed the shipping charges

Commodity Specific Stipulations

There are special stipulations on the following commodities when shipping to Macedonia (FYROM). If you plan to ship one of the commodities listed below, be sure to adhere to the following stipulations in order to avoid delays and holds at customs.

Depending on the type of product, an Import Approval may be needed.
No approval needed to import except in special cases.
Bank Cards which are requested to be sent out of the United Kingdom should be declared for referral to HMRC and await their approval to send.
An invoice is required on all shipments containing a CD-Rom/Disk. Invoice should indicate the value of the Recording Media (eg. CDR/DVD) & the Intellectual/statistical value of the software/data separately
Prescriptions for personal use require an invoice and a prescription.

An Import License is required for commercial shipments of medicine. The Prescription has to accompany the package. However, it is not required to be on the outside of the package. It is acceptable to be included inside the package.

An Import Approval from the Food and Veterinary Agency is needed with no exceptions for all Food and Food Additives.

For private individuals, an Import Approval is not needed if the quantity of products does not exceed the quantity considered to be for personal use. If the quantity is higher than accepted for importation by private individuals, the goods are handled as commercial imports and require an import approval.

Industrial machines for food production and packing and parts for them need an Import Approval from the Food and Veterinary Agency.

The importation of an accumulator, intended to be used in a bottling machine, requires the following documents and proofs:

  • Import Approval from the Food and Veterinary Agency
  • CE Certificate to proof the product safety of the accumulator
  • Certificate of registered accumulator importer
Data shipments require an invoice with the value of the CD-ROM or disk only.
No import duties and taxes are payable on medicine if the consignee is a company whose subject of activity is registered according to the law connected with Human or Animal Health/Trade or the Production of Pharmaceuticals, medical equipment, etc.

When the company is not registered as above, the final receiver or customer (the company or organization which will receive or buy the medicines) should also be registered as above otherwise the import will not be possible. If this requirement is met, the consignee will have to obtain an import permit or license from the Ministry of Health. In accordance with customs law, 20% tax and duties are applied.

An Import Approval for Medicinal Products for Personal Use issued by the Ministry of Health  Bureau of Medicines is requested with no exception for shipments of medicines to private individuals. Private individuals can only import medicines which are not registered in Macedonia. It is mandatory for the receiver to have a prescription certified by the Ministry of Health. Quantity must not exceed the quantity of medicines prescribed by a doctor, in order to prove that the medicine is not for trading.

Duties and taxes are applied according to the Customs law. Whoever buys the medicines must obtain this legal registration to import if the consignee or company is not registered. If this legal requirement is met, then the consignee must obtain an import permit or license from the Ministry of Health. Customs law requires 20% tax and duties.

Passports which are requested to be sent out of the United Kingdom should be declared for referral to HMRC and await their approval to send.
A Phytosanitary Certificate issued by the Ministry of Agriculture is requested for import with no exceptions.
A Phytosanitary Certificate issued by the Ministry of Agriculture is requested for import with no exceptions.
It is suggested and recommended that the value of the software and the value of the software devices (CD, USB, DVD, HD) to be separated on the invoice as separate values in order for some relief provision from the Law on Intellectual Property to be implemented.

Duty and taxes apply on the software devices only, not on software itself.

Gift Exemptions

0.00 No Currency Specified 000
no gift exemption
no gift exemption

However, at the discretion of Customs officials, shipments from individuals to individuals valued less than 4,320.00 MKD may be declared as a gift. Only one shipment is allowed. Technical goods cannot be shipped as gifts.

Invoice Requirements

Non-document shipments to North Macedonia must include 1 original and 2 copies of an invoice. Faxed or copied invoices are not accepted.

Shipments of documents do not require an invoice.

The consignee's telephone number, mobile number and email address if available, should appear on the invoice.

Items Classified as Documents

The destination country or territory considers the following items as document shipments. If criteria are listed, the shipment must meet the criteria to be considered a document shipment.

Advertising materials may be exempt from duties. Advertising material must be stamped with the name of the company. There is no quantity limitation but the material must not have a value of more than 1350 MKD. Invoice must state "Advertising Materials no commercial value, for customs purposes only".aterials, no commercial value, for customs purposes only."
Document: for inter-company use with no commercial value. Max weight 5.0 kg per shipment.
Document: for inter-company use with no commercial value. Max weight 5.0 kg per shipment
Tickets for events like stage performances, football matches or concerts can be sent as documents.

Event tickets coming from a printing company and sent to the organizer of the event or ticket sales offices cannot be sent as documents.

Document: for inter-company use with no commercial value. Max weight 5.0 kg per shipment
Document: for inter-company use with no commercial value. Max weight 5.0 kg per shipment
Document: for inter-company use with no commercial value. Max weight 5.0 kg per shipment
Document: for inter-company use with no commercial value. Max weight 5.0 kg per shipment

UPS can recommend which forms you need based on a few simple criteria. Forms can be completed online or printed. See which forms you need.

Prohibited or Restricted Commodities

In addition to the prohibited commodities listed here, it is prohibited to ship the following commodities to Macedonia (FYROM).

Perfumes, toothpastes, shampoos, detergents and similar products for personal hygeine require an approval from the Ministry of Health  Sanitary Inspection.

Private persons are not able to apply for such an approval. They are not allowed to import these products.

An Import Approval from the Food and Veterinary Agency is needed with no exception.

For private individuals, an Import Approval is not needed if the quantity of products does not exceed the quantity considered to be for personal use. If the quantity is higher than accepted for importation by private individuals, the goods are handled as commercial imports and require an import approval.

Food supplements as medicinal products need an Import Approval. For more information please see 'Medicine'.

Shipments of jewelry can be shipped as long as the value does not exceed US$500.00 or the local currency equivalent per package.

Jewelry for which the retail price is lower than US$150.00 per item and which do not contain precious metal(s) and/or stone(s) are considered costume jewelry and can be shipped only up to this value from the origin country or territory.

Austrian Airlines (used by UPS to ship to and from Macedonia) have an embargo on Lithium Ion Battery type UN3480 (PI 965 ).
Medical equipment and dentistry products require an approval from the Ministry of Health, no exceptions.

Private persons are not able to apply for such an approval, therefore, they are not allowed to import these products.

Sanitary and kitchen products and equipment:

An Import Approval from the Ministry of Health  Sanitary Inspection is needed even for samples.

For private individuals an Import Approval is not needed if the quantity of products dosen't exceed the quantity considered to be for personal use. If the quantity is higher than accepted for importation by a private individual, the goods are handled as commercial imports and require an import approval.

Mobile phones to all destination countries from United Kingdom can be delayed on export due to security checks from government bodies.
Personal Effects cannot be shipped between these countries or territories

Saturday Delivery

Saturday Delivery Available: No

Service Options

Always check Calculate Time and Cost for details of service availability and guarantee information within a country or territory. All Service Levels may not be available to or from every address within a country or territory.

  • UPS Worldwide Expedited
    ((England, Scotland, Wales, Northern Ireland))
  • UPS Worldwide Express
  • UPS Worldwide Express Plus
  • UPS Worldwide Express Saver

Special Clearance Requirements

Food and Veterinary Agency

Goods subject to control by the Food and Veterinary Agency must be accompanied by a Health Certificate in order to enter the procedure for requesting an Import Approval.

The company that imports such commodities must have a warehouse with HTP (document is issued by the Sanitary Inspectorate from the Ministry of Health. It ensures that the company meets the minimum hygienic technical conditions for acommodation of this kind of goods) and an approval from either the sanitary inspection or an approval from the food agency in order to store that kind of goods in the warehouse, depending on the type of goods, whether it is food or sanitary products. These documents are needed for the request of import approval. If the company does not have an HTP, an agreement for using a warehouse owned by another company and HTP for the same needs has to be submitted.

The expenses for issuing the import approval and potential laboratory analyses or super analyzes are charged to the importer.

Batteries and Accumulators

The importer must be registered as importer of batteries at the Ministry for Ecology and Environment responsible for issuing the necessary certificates for importation.

Private individuals are not able to import batteries and accumulators.

Outward Processing Relief (goods exported from the UK for the purpose of repair)

The outward processing relief starts with the export from the UK and will be discharged with the re-importation of the repaired goods. Both steps need to be identified by UPS export or import operation. Repair Goods: Goods requiring Export from the UK for repair Invoice requirements:

  • Statement stating "Goods being sent for repair under Outward Processing Relief" should be clearly marked on the commercial invoice
  • Provide serial number of goods being sent for repair. If the goods are not serialized a statement to this effect must be made on the commercial invoice
  • Exporters authorized to export under OPR must include their authority number on all paperwork
  • Provide correct commercial value of goods as originally paid for not a nominal value for the goods.

Failure to provide any of the above information will result in shipments being delayed.

Repaired goods: Goods being re-exported returned after repair in the UK Invoice requirements:

  • Invoice should clearly state "Goods have been repaired under IPR"
  • Provide either IP authorization number or Import entry details
  • Provide full commercial value of goods plus cost of repair

Failure to provide any of the above information will result in shipments being delayed.

Samples may be exempt from duties if they are valued less than 1350.00 MKD. The invoice must state "samples of no commercial value, value for customs purposes only". There is no quantity limitation. However, customs has the sole discretion to decide what can be a sample within the guidelines set out above.
New requirements have been implemented for small package shipments and are based on the International Standards for Phytosanitary Measures (ISPM) 15, which is entitled "Guidelines for Regulating Wood Packaging Material in International Trade". ISPM 15 was adopted internationally in 2002, and is gradually being introduced by countries or territories worldwide. Wood or wood products covered by ISPM 15 include items such as packing cases, boxes, crates, drums or similar packing, pallets, box pallets and other load boards, pallet collars and skids, but exclude such processed woods as orientated strand board, particle board, plywood or veneer, created using glue, heat and pressure or a combinations thereof, and, raw wood which is 6mm or less thick. It is recommended that if a question arises on this issue, please check with the authority that issues the Phytosanitary certificates in your country or territory.
There are several rules regarding Temporary Imports. The rules vary according to the type of shipment. The shipper should contact the consignee in advance for the Customs rules that apply to their type of shipment.

Value Limits


Private Shipments

  • 22.00 European Monetary Unit (Euro) (EUR)
    • In most cases, when the value of the shipment is equal to or less than the Deminimis Value, the shipment may enter the country or territory duty and tax free.
      Deminimis Value amount: 22.00 EUR for individual-to-individual shipments.
    Commercial Shipments

  • 22.00 European Monetary Unit (Euro) (EUR)
    • In most cases, when the value of the shipment is equal to or less than the Deminimis Value, the shipment may enter the country or territory duty and tax free.

    Weight and Size Limits

    70 kg (150 lbs.) per package
    274.00 cm (107.9 in.)  per package
    400.00 cm (157.5 in.)  per package
    Length and girth combined


    Convert metric quantity for weight, length, and area.


    NOTE: Information provided by UPS is provided AS IS, may not be current, and does not constitute legal advice. In no event shall UPS be liable for any errors in the information, forms or features made available by UPS, or by any third party site linked to from UPS. Selection and completion of proper forms for any given shipment is the sole responsibility of the shipper. All shipments are subject to the UPS Terms and Conditions of Service in effect at the time of shipping for the country or territory of origin.
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