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Import/Export

United Kingdom to Sweden

Country or Territory Regulations Topics:

Import Documentation

Box 4 "Country of origin" / Box 5 "Country of destination"

If the goods originate in the European Community or if the country of destination is in the European Community, care must be taken to indicate the European Community and not the individual Member State in heading 4 or 5. This also applies if only the individual Member State is noted in a previous proof of origin. The additional indication of a Member State, e.g. as "EU/Germany", is tolerated.

Customs may require an import license for certain products from certain countries or territories, depending on the harmonized tariff code.

The importer must obtain the import license.

Goods under IATA Special Provisions A67 require a MSDS (Material Safety Data Sheet).

It is not required for all, however shipments can be held by local authority in United Arab Emirates after screening due to lack of MSDS (Material Safety Data Sheet) or NON DG (Dangerous Goods) declaration letter from the shipper resulting to misconnections and impacting end-to-end service.

It would be advisable for all shipments originating, transiting and terminating for UAE to have MSDS or NON DG declaration from shipper enclosed in the shipment and copies to be uploaded in IDIS.

Market Surveillance
Market Surveillance is organized and performed at national level. Each EU (European Union) member state is responsible for surveillance activities on its territory. Customs authorities are usually part of the market surveillance activities.

On customs request the "Declaration of Conformity" has to be provided by the shipper, the manufacturer or his assigned representative in the EU or the importer.

Declaration of Conformity
The Declaration of Conformity (DoC) is a document in which the manufacturer, or his authorized representative within the EU indicates that the product meets all the necessary requirements of the directives applicable for the specific product. The DoC shall contain the name and the address of the manufacturer along with information about the product (for example, brand and serial number). The DoC must be signed by an individual working for the manufacturer or his authorized representative.

On request, the manufacturer or his authorized representative within the EU must provide the DoC. In case the manufacturer is not an EU entity and has no authorized representative, the importer must be able to provide a copy of the DoC and additional proofs if requested.

Export procedure ex United Kingdom

A formal electronic export declaration must be sent to customs authorities by the exporter or their representative. Customs authorities grant the release for export and issue an Export Accompanying Document (EAD) with a unique Movement Reference Number (MRN). UPS operated simplified procedures allowing export formalities to be completed upto 14 days after export.

Informal Declarations
An informal declaration is possible for shipments up to a national threshold. The informal declaration is based on the invoice value and is restricted to shipments not subject to prohibitions and restrictions (for example, embargo regulations) or special export procedures (for example, temporary export). The informal clearance will be done by UPS at the point of exit.

National Requirements
Shipments up to a value of 873.00 GBP can be declared informally on the basis of the invoice.

The EORI (European Union Registration and Identification) number needs to be included with the Invoice for any shipment with value exceeding 873.00 GBP. The EORI number can be obtained by the shipper using website link: www.gov.uk/EORI

UPS service
UPS offers the service to prepare export declarations on behalf of the exporter without additional fees.

Export Documentation

Driving Licenses Valid Driving Licenses can be shipped as documents. The description must clearly state 'driving license'. Shipping driving licenses require the approval of the UK customs authorities. A delay of minimum one day has to be calculated.

Please check the import related information if driving licenses are allowed for importation.

Valid passports can be shipped as documents. The description must clearly state 'passport'. Shipping passports require the approval of the UK customs authorities. A delay of minimum one day has to be calculated.

Please check the import related information if passports are allowed for importation.

Clearance Information

Shipments Between Countries or Territories of the European Union

No invoice and no customs clearance is needed if all goods are in free circulation. Goods subject to excise duty like alcoholic beverages and tobacco products are not in free circulation from a tax point of view. They can only be sent under a contract for International Special Commodities (ISC). The exporter is responsible to accompany the necessary documentation to the package and ensure the payment of excise duty in the destination country or territory prior to departure.

Goods not in free circulation within the EU, usually coming out of a bonded warehouse, must be accompanied by an invoice and a 'Transit Accompanying Document' (TAD). Goods not in free circulation can only be forwarded with express service levels. The shipper is responsible for marking the goods as 'not in free circulation' within the shipping software or on the air waybill.

Service is provided to every address in Sweden. Many outlying areas are served by the Swedish Postal Service, where one delivery attempt is made. If the consignee is not available, they will need to make arrngements to collect the package at the post office.
Please note that not only the value(s) of the commodity/commodities have to be considered when calculating duty and tax, but also the freight charge and other fees.
UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number should be provided if known.

Areas Served

Service is provided to and from every address in the country or territory.
UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number should be provided if known.

Saturday, Sunday, and official holidays.
Spring +0200/ Fall +0100
Swedish
Swedish Krona(SEK)

Billing Options

  • Shipping charges can be billed to the shipper, receiver or a third party.
  • When billing the receiver, either the shipper or receiver's account number is required.
  • When billing to a third party, the third party's name, country or territory and account number are required.
  • Duties and taxes can be billed to the shipper, receiver or a third party.
  • When billing a third party, the third party's name, country or territory and account number are required.
  • If the duties and taxes are billed to an account outside of the destination country or territory, a "Duty and Tax Forwarding" surcharge will be applied.
  • Please note the following third party billing exceptions:
    • Shipments to and from the same country or territory (domestic shipments) cannot be billed to third party payors in other countries or territories. For example, shipments from Mexico to Mexico or Canada to Canada cannot be billed to a third party payor in the U.S. This rule does not apply to UPS domestic services in European Union countries or territories as well as to UPS domestic services in the United Kingdom.For example, shipments from Germany to Germany can be billed to a third party payor in the U.S. (as long as the payor is a business and has a VAT or Tax/EIN ID on file with UPS).
  • When paying by credit card, check, or cash, only the shipper can be billed the shipping charges
  • The freight and duties can be billed to the shipper or a third party
  • The taxes can be billed to the receiver or a third party
  • A surcharge will be applied for the SDV billing option

Commodity Specific Stipulations

There are special stipulations on the following commodities when shipping to Sweden. If you plan to ship one of the commodities listed below, be sure to adhere to the following stipulations in order to avoid delays and holds at customs.

Antiques can be cleared with a duty rate of 0% and a reduced VAT rate if they are proven older than 100 years.
Original artwork (for example, paintings, drawings, sculptures) can be imported with a duty rate of 0% and a reduced VAT rate.
Bank Cards which are requested to be sent out of the United Kingdom should be declared for referral to HMRC and await their approval to send.
Swedish Customs may request special certificates from the consignee for this product. Delays may occur.
See Textiles.
Tickets for events like stage performances, football matches or concerts must be sent as non-doc shipments. The invoice must show the manufacturing cost of the ticket.
Data shipments to Sweden require an invoice with the value of the data and the value of the CD-ROM or disk.
The invoice must provide the description of the part, its components, and the machine it is for.
Passports which are requested to be sent out of the United Kingdom should be declared for referral to HMRC and await their approval to send.
In order to avoid wrong customs declarations at import, it is mandatory that the exporter provide very detailed information about the shoes (for example, what kind of leather, what material used for soles and uppers, what kind of shoes (sport shoes, sandals, boots), who is to wear the shoes (children, women, men).
Most of modern test reagents for diagnostic research are built on antibodies which are generated from animal tissue. There are two types of antibodies, the monoclonal antibodies and polyclonal antibodies.

Monoclonal antibodies are generated in vitro. Tissue from animals are taken (e.g. blood) and infected with certain substances or pathogens. The blood cells react with the production of antibodies which are than harvested and used for the production of the test kits. Due to the in vitro production and the controlled way of production those types of test kits are not subject to veterinarian control if it is a commercial production.

Polyclonal antibodies are gained from living animals like rabbits. They are infected with the substances / pathogens and the animals are producing antibodies. The antibodies are harvested from the blood stream of the animals. Test reagents with polyclonal antibodies are subject to vet inspections.

Shipment documents (commercial invoice or declaration on letterhead) should include:

 the place of origin of the material

 the quantity of the material, in weight or volume

 a description of the material/ animal source

 catalogue number and price (if available)

 additives (e.g., sodium azide, glycerol), their source (e.g., whole serum, supernatant, ascites), and purification, if any.

 protocols  the recommended protocol or datasheet indicating any unique fixation, detergent, blocking, or incubation conditions.

 the intended use (commercial/ manufacturing; research/ testing)

 the name and address of the shipper

 the name and address of the receiver

Commercially packaged, ready-to-use In Vitro Diagnostics (IVD) containing products of animal of origin, do not require a Vet-inspection, if compliant with Directive 98/79/EC on In Vitro Diagnostic Medical Devices. A declaration of conformity (CE-marking) must be provided for each individual commodity (e.g. reagents, test kits, immunosorbent assays such as ELISA kits.

A certificate of origin is not required for the import clearance of textiles. The need of a certificate of origin for the import clearance was reversed on October 24, 2011.

The country or territory of origin must be stated on the invoice for each invoice line. If the customs authorities doubt the correctness of the declared country or territory of origin they may request an additional proof which might be a certificate of origin.

Gift Exemptions

1600.00 Swedish Krona SEK
individual-to-individual
per shipment

If a shipment is sent to several people in a family, this must be clearly stated on the invoice. Each family name must be given.

Individuals can only ship tobacco products, alcohol or perfume as gifts without duty with the following limitation on quantities:

  • Tobacco products - 50 cigarettes or 25 cigarillos (maximum weight of 3 grams each) or 10 cigars or 50 grams of smoking tobacco
  • Perfumes and toilet waters: - Perfumes: 50 grams perfume - Toilet water: 0.25 liters.

Goods exceeding above quantities are excluded from duty-free admission.

Alcoholic beverages are not allowed in gift shipments.

VAT and excise duty always apply.

In addition to a detailed description of each item, write additional comments of "gift" or "gift shipment" on the invoice and in the Special Instructions box of the UPS Waybill to insure a proper assessment of duties and taxes.

If products and shipping are ordered in a gift shop or on the internet, the name of the gift giver must be on the invoice to be considered a gift shipment.

Invoice Requirements

Non-document shipments to Sweden must include 1 original and 2 copies of an invoice.

Where Incoterms applied, this should include the city shipped to, for example DDP Stockholm where shipped Free Domicile. This will help to avoid clearance delays.

Shipments of documents do not require an invoice.

The consignee's telephone number is required on the invoice for shipments to private individuals. The consignee's mobile number and e-mail address should also appear on the invoice if available.

UPS Paperless Invoice is available for small package exports from this country or territory.
UPS Paperless Invoice is accepted by Customs for small package imports into this country or territory.

Items Classified as Documents

The destination country or territory classifies the following items as document shipments. The items must have no commercial value. If criteria are listed, the shipment must meet the criteria to classify as a document shipment.

Validated airline tickets only
Must be for shareholders or for intercompany use only.
Must be for intercompany use or a bid invitation (such as architectural plans to obtain a contract inside the European Union) and have no commercial value.
Must be non-commercial brochures or for intercompany use only.
Document limit: up to 15 business cards
Must be personalized checks
Personalized credit cards
Must be personalized to be considered documents.
Non-personalized greeting cards and invitations are considered non-documents and require an invoice.
The number of manuals must be appropriate for the purpose
Must be negatives, slides, or printing films being sent to press or publishing agencies.
If the value includes press or editorial charges, the items are considered non-documents and require an invoice.
Document: intercompany shipments for intercompany use with no commercial value
Non-document: shipments from a publisher or printing company
Must be for non-commercial purposes
Must be personalized stationery and have no commercial value. The amount (number of pieces) must be appropriate for non-commercial use.
Must be personalized to be considered documents.

UPS can recommend which forms you need based on a few simple criteria. Forms can be completed online or printed. See which forms you need.

Prohibited or Restricted Commodities

In addition to the prohibited commodities listed here, it is prohibited to ship the following commodities to Sweden.

Private persons:

  • Only to adults (over 18 years old)
  • Social security number required before clearance
  • Carbon driven air-soft gun is allowed for import
  • Gas driven air-soft gun is allowed.

Commercial:

  • Gas driven air soft guns can be imported to a company without a permit.

For all imports of air soft weapons, the type of the weapon, the operating mode (gas driven or carbon driven) and the correct value must be on the invoice. Missing information must be provided by the shipper or consignee. If a correct customs declaration within 15 days is not possible due to missing information, the goods must be returned at shippers expense.

Swedish Customs may request special certificates from the consignee for this product. Delays may occur.

For organic coffee the importer needs to report each shipment in a system called TRACES:NT, that gives the importer a COI number. The importer then needs to contact Swedish food agency and ask them for an inspection-without this inspection the coffee cannot be sold as organic in Sweden.

Due to these inspections, UPS Sweden do not handle shipments with organic coffee/food.

Endangered plants and animals protected by the multilateral treaty of the Convention on International Trade in Endangered Species (CITES), must be accompanied by a valid original CITES Certificate.

All import, export, re-export and introduction from the sea of species covered by the Convention has to be authorized through a licensing system.

Shipper needs to provide the following documentation:

Invoice with the scientific name and CITES certificate.

Additional charges will be applicable. Products of animals or plants subject to CITES can only be accepted under a special contract for International Special Commodities (ISC).

Multiple receiver cannot be in the same shipment, must split into multiple shipments.

Private individuals may accept medicinal products delivered by post (including express mail and courier deliveries) within and between countries of the EEA if the supplier operates legally and the medicinal product has been approved by the authorities of the country in question.

When you buy medicines in foreign online pharmacies, you must observe the import restrictions on medicines.

Buying and receiving medicines from outside the European Economic Area is prohibited for private individuals in the European Union. Only business to business shipments are allowed. The importer or buyer of the medicine is solely responsible for any risks involved in illegal medicine trade.

Based on the EU regulation 2009/669/EC certain foodstuffs (for example tea with origin China) imported from certain third countries or territories are subject to increased level of official controls due to contamination risks of these products by aflatoxinson and pathogens. These controls are carried out at Designated Point of Entries (DPE) defined by each member state.

The import of feed and food originating in or consigned from Japan following the accident at the Fukushima nuclear power station and not subject to vet inspection can only be imported into the EU through Designated Point of Entries (DPE). They must be accompanied by a declaration attesting that the goods are either harvested or processed before March 11, 2011, originated from a prefecture other than the ones affected by higher levels of radiation or if originated from an affected prefecture have been subjected to laboratory analysis determining the level of certain radionuclides (regulation 2011/297/EC).

The customs offices responsible for our import sites are not all defined as DPE. Commodities subject to import controls at a DPE can only be imported via UPS import ports where the responsible customs office is defined as DPE. Possible import site is Stockholm.

All food supplements are checked by the Health and Drug Administration. Food supplements are very often classified as medicine. To avoid delays, all food supplements need a detailed declaration of contents on the invoice or on an attached sheet.

If classified as medicine the importer must have a permit from the Health and Drug Administration before import. Without a permit the shipment has to be returned or abandoned.

The Application is sent to the Health and Drug Administration together with the declaration of contents.

The permit is needed for clearance.

For further information please see 'Medicine'.

In addition to general guidelines under general restrictions to all countries or territories link, shipment of all vertebrates (Amphibians, Fish and Reptiles} are prohibited between the countries or territories selected.
Private individuals may accept medicinal products delivered by post (including express mail and courier deliveries) within and between countries of the EEA if the supplier operates legally and the medicinal product has been approved by the authorities of the country in question.

When you buy medicines in foreign online pharmacies, you must observe the import restrictions on medicines.

Buying and receiving medicines from outside the European Economic Area is prohibited for private individuals in the European Union. Only business to business shipments are allowed. The importer or buyer of the medicine is solely responsible for any risks involved in illegal medicine trade.

Cannabidiol is prohibited from being imported into Sweden if the product contains THC. There is a zero tolerance-otherwise Cannabidiol is considered to be a drug and being prohibited to be imported according to the Swedish drug law.
Mobile phones to all destination countries from United Kingdom can be delayed on export due to security checks from government bodies.
Personal Effects cannot be shipped between these countries or territories
According to the customs legislation, living plants, parts of plants, fruits, nuts, vegetables and seeds are considered to be plants. Plants and dried leaves are prohibited.
Importation into, or exportation from Sweden of any rough diamond is prohibited, from whatever source, unless the rough diamond has been controlled through the Kimberley Process Certification Scheme (KPCS). Rough diamonds, which have become known as conflict diamonds, are defined as diamonds used by rebel movements to finance military action opposed to legitimate and internationally recognized governments.

The KPCS is a joint government internationally recognized certification system that imposes extensive requirements on its members to enable them to certify shipments of rough diamonds as conflict-free and prevent conflict diamonds from entering legitimate trade.

Tobacco products are subject to excise duty. The type of tobacco products and the total amount must be stated on the invoice. Private importers must be 18 years of age to import tobacco products

Saturday Delivery

Saturday Delivery Available: Yes

Not available in all areas. Always check the international time in transit system for details of service availability within a country or territory.

Saturday delivery is only available to Sweden from the European Union countries or territories.

Please note that due to operational reasons, International Saturday delivery to Sweden is not available for packages with a weight of more than 32 kgs.

A surcharge of 49 Euros will be charged for Saturday delivery.

Service Options

Always check Calculate Time and Cost for details of service availability and guarantee information within a country or territory. All Service Levels may not be available to or from every address within a country or territory.

  • UPS Worldwide Express
  • UPS Worldwide Express Plus
  • UPS Worldwide Express Saver
  • UPS Worldwide Standard
  • UPS WorldWide Express Freight
  • WorldWide Economy DDP
  • WorldWide Economy DDU
  • WorldWide Express Freight Midday

Special Clearance Requirements

Embassy or diplomatic shipments require a Diplomatic Certificate from the Embassy. The invoice should state "diplomatic or embassy goods." Depending on the Embassy producing the certificate, delays may occur.
Duties and taxes are applicable for these shipments. Universities and schools may be exempt under certain conditions. The typical delay is 1 day.
The customs procedure of inward processing is used for goods who are supposed to be repaired inside the European Union and re-exported after repair. The import procedure requires customs control till the correct re-export of the goods.

The importer is obliged to re-export the items during the period granted for repair or processing within the import declaration for inward processing. If the re-export fails within this given period duty,VAT become due. Customs inspections with the import and re-export clearance is possible.

The invoice must clearly state that goods are being imported for the purpose of repair or processing.

Additional costs may apply if the importer is not authorized. Customs can require the payment of duty and VAT as a security if the importer is not authorized. Duty and VAT will be refunded after correct re-exportation. The stretch of time granted by customs can be extended on importers request.

For re-exportation,the import entry details are needed if the importer is not authorized. A full export declaration is needed prior to goods being exported from Sweden.

Customs will not permit this procedure if goods are exempt from duty.

Military shipments are cleared by the military. UPS only performs the pre-clearance. Duties and taxes are applicable for these shipments.
Outward Processing (Goods re-imported after repair)
In order to qualify for any exemption from duties and taxes, certain documentation relating to the initial export of the goods must be submitted with the import entry. The initial export entry must have been correctly processed to indicate that the goods were exported for repair. If the export documentation is either incorrect or not available, duties and/or VAT will be payable on the value of the goods and any repair costs. To ensure that shipments of repaired goods can be readily identified,the invoice must clearly state "repaired goods" (please also list it in the "Special Instructions Box" of the UPS Waybill) and include the commodity's value before the repair as well as the cost of the repair and the spare parts.

For warranty repairs, no duty and VAT apply. If the importer has to pay for the repair, duty and VAT apply on the costs for repair (labor, spare parts, etc.).

Delays and additional charges may apply.

The import of goods exported within the last three years can be done without duty and VAT. The items must be in the same state they were in at the time of export.

Proof of export is required. The invoice should state country or territory of origin and the reason for return. The invoice must be clearly marked and keyed as a returned good.

The importer must complete returned certificates. No duties and taxes are incurred provided proof of export is available. The typical delay is 1 day. On request, UPS supports the importer with completing the returned certificates.

If the goods have a duty rate of 0%, they are declared within a regular formal entry in case the consignee is a company and participates in the VAT return process for companies.

The invoice should include a description of the sample and indicate whether the sample is mutilated or marked. The invoice must be clearly marked "samples for free distribution-not for resale".
Within the customs procedure of temporary importation, goods designated to be imported for a limited stretch of time and remaining in the same state can be cleared without duty and VAT. The imported goods are often intended for exhibition purposes, testing purposes or presenting to potential customers. The goods remain under customs control until the re-export.

Goods imported with the customs procedure of temporary importation are subject to the provision of security with limited exemptions. The security covers duty and taxes and will be calculated on the base of the customs value used for a declaration for free circulation. The security has to be paid on deposit by the importer prior to release. The security will be paid back by customs when re-exporting the goods under customs control.

The invoice must clearly state that the goods are being temporarily imported but not for processing or repair. It will be also useful to put the reason of import on the invoice. Customs inspections might be possible.

In order for the importer to reclaim the security goods, the shipment must be re-exported under the temporarily import / export procedure.

We highly recommend to check, before shipping, with the local destination Brokerage department, if this service can be provided (in most cases when a security has to be provided, UPS does not) and if the additional costs applicable will be in line with the value of shipment or if the costs will be even higher than paying duties and taxes. Taxes can be reclaimed from businesses.

If service cannot be provided through UPS, the consignee has to name an alternate broker for the customs procedure of temporary importation.

The European Union implemented a directive restricting the use of certain hazardous substances in all Electronic & Electrical Equipment effective July 1, 2006. This directive is called the RoHS Directive (2005/618/EC), which stands for the Restriction of the use of certain Hazardous Substances in Electrical and Electronic Equipment.

The RoHS directive is closely linked with the Waste Electrical and Electronic Equipment Directive (WEEE) 2002/96/EC which sets collection, recycling and recovery targets for electrical goods.

These directives will ban the placing on the EU market of new electrical and electronic equipment containing more than agreed levels of lead, cadmium, mercury, hexavalent chromium, polybrominated biphenyl (PBB) and polybrominated diphenyl ether (PBDE) (PBB and PBDE are flame retardants used in some plastics).

Manufacturers (and distributors and individual sellers) will need to understand the requirements of the RoHS/WEEE Directives to ensure that their products, and their components, comply. Goods falling under these categories do not require any accompanying documentation for importation.

For more information on the EU directives, please check the following European Union web link or contact your local chamber of commerce: http://ec.europa.eu/environment/waste/pdf/faq_weee.pdf

Value Limits


Private Shipments

  • 1600.00 Swedish Krona (SEK)
    • Goods with a value up to 22.00 EUR are no longer exempt from VAT. This impacts all businesses importing into the EU, whether they are shipping to consumers or businesses. These low-value goods will now require formal customs clearance and be subject to VAT.

      Duty will be charged on values over 1600 SEK.

      This regulation does not apply to alcoholic beverages, tobacco and perfume.

    Commercial Shipments

  • 1600.00 Swedish Krona (SEK)
    • Goods with a value up to 22.00 EUR are no longer exempt from VAT. This impacts all businesses importing into the EU, whether they are shipping to consumers or businesses. These low-value goods will now require formal customs clearance and be subject to VAT.

      Duty will be charged on values over 1600 SEK.

    Weight and Size Limits

    70 kg (150 lbs.) per package
    274.00 cm (107.9 in.)  per package
    400.00 cm (157.5 in.)  per package
    Length and girth combined


    Convert metric quantity for weight, length, and area.


    NOTE: Information provided by UPS is provided AS IS, may not be current, and does not constitute legal advice. In no event shall UPS be liable for any errors in the information, forms or features made available by UPS, or by any third party site linked to from UPS. Selection and completion of proper forms for any given shipment is the sole responsibility of the shipper. All shipments are subject to the UPS Terms and Conditions of Service in effect at the time of shipping for the country or territory of origin.
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