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Import/Export

United Kingdom to Poland

Country or Territory Regulations Topics:

Import Documentation

A certificate of origin is not required for the import clearance of textiles.

The country or territory of origin must be stated on the invoice for each invoice line. If the customs authorities doubt the correctness of the declared country or territory of origin they may request an additional proof which might be a certificate of origin.

The country or territory of origin is important if a C of O is required, not the country or territory of export.

There are certain preferential agreements available. In this case, the exporter can provide an origin statement on the invoice or provide a separate preference (for example, EUR1 or Form A). Photocopies of the Certificate of Origin, preferences or declaration of preferential origin are not accepted.

Certain textiles depending on the harmonized tariff code and country or territory of origin may require an import license issued by Polish Ministry of Economy.

Declaration of Conformity (CE marking)
The European Community require certain standards on product safety for certain types of goods. The range of products covered by the directives must comply with the applicable directives when it is placed on the community market for the first time or put into use. Placing on the market in the meaning of the directives is the action of making a product available for the first time, either for payment or free of charge. 'Putting into service' takes place at the moment of first use within the Community by the end user (for example, produced for own use of the importer).

Range of products
The most important products are toys, in-vitro diagnostic medical devices, medical devices, machinery, low voltage equipment, safety devices (for example, helmets), exhaust systems and electromagnetic compatibility.For a full overview please see the EU website:

http://www.newapproach.org/Directives/DirectiveList.asp

Responsibilities
Manufacturers are defined as the persons responsible for designing and manufacturing products supposed to be placed on the EU market. The manufacturer has an obligation to ensure that a product intended to be placed on the Community market is designed and manufactured, and it's conformity assessed, to the essential requirements in accordance with the provisions of the directives. The manufacturer may appoint any natural or legal person, established in the European Union, to act on his behalf as an authorized representative.

The authorized representative may be addressed by the authorities of the member states in regard to the manufacturer's obligations.

The importer is defined as any legal or natural person responsible for placing products on the EU market. He is responsible to provide the market surveillance authority with the necessary information about the safety of the product and a copy of the Declaration of Conformity (DoC). If the manufacturer is established in the EU or has a so called authorized representative it is his obligation to provide the necessary information.

Conformity Assessment Procedure
Goods subject to the regulations on product safety need to be tested according to the rules applying for each group of products. Manufacturers have to draw up an EC declaration of conformity which is the first step of the conformity assessment procedure. The declaration of conformity has to include technical information containing the way of testing and the steps to be taken to obtain the attestation of conformity. The way of testing and steps to be taken depends on the type of product. If the testing was successful the producer is allowed to apply the so called 'CE sign' on the product or where this is not applicable (for example, surgical instruments) at the retail package or on a "Declaration of Conformity" certificate.

The "Declaration of Conformity" has to be issued by a notified body certified by a member state of the European Union.

Notified Body
A notified body is an organization certified by the national government to carry out the tasks of the conformity assessment procedures. They can offer their service to any economic operator inside and outside the European Community. They can carry out the tests or monitor the tests carried out by the manufacturer. They can carry out these activities inside the EU or on the territory of third countries or territories.

Information about notified bodies and notified bodies itself can be found on the EU website:

http://ec.europa.eu/enterprise/newapproach/nando

For additional information, please also refer to "Product Safety".

Customs may require an import license for certain products from certain countries or territories, depending on the harmonized tariff code.

The importer must obtain the import license. An original export license from the exporter of the country or territory of origin might be necessary to obtain the import license.

The requirement of an import license is dependent on the country or territory of origin of the goods not the country or territory of export. For further detailed information it is highly recommended to contact your chamber of commerce.

Goods under IATA Special Provisions A67 require a MSDS (Material Safety Data Sheet).

It is not required for all, however shipments can be held by local authority in United Arab Emirates after screening due to lack of MSDS (Material Safety Data Sheet) or NON DG (Dangerous Goods) declaration letter from the shipper resulting to misconnections and impacting end-to-end service.

It would be advisable for all shipments originating, transiting and terminating for UAE to have MSDS or NON DG declaration from shipper enclosed in the shipment and copies to be uploaded in IDIS.

Market Surveillance

Market Surveillance is organized and performed at national level. Each member state of the EU (European Union) is responsible for surveillance activities on its territory. Customs authorities are usually part of the market surveillance activities.

On customs request the "Declaration of Conformity" has to be provided by the shipper, the manufacturer or his assigned representative in the EU or the importer.

Declaration of Conformity

The Declaration of Conformity (DoC) is a document in which the manufacturer, or his authorized representative within the EU, indicates that the product meets all the necessary requirements of the directives applicable for the specific product. The DoC shall contain the name and the address of the manufacturer along with information about the product (for example, brand and serial number). The DoC must be signed by an individual working for the manufacturer or his authorized representative.

On request the manufacturer or his authorized representative within the EU must provide the DoC. In case the manufacturer is not an EU entity and has no authorized representative the importer must be able to provide a copy of the DoC and additional proofs if requested.

National Requirements

For some commodities the conformity with the product safety regulations must be declared by the importer within the customs declaration. The DoC is required as a valid proof for the safety of the products and their compliance with the directives.

These commodities are (no exceptions):

  • audio amplifiers
  • USB memory
  • tablets
  • computers
  • laptops
  • bulb
  • lamp
  • cosmetic device
  • phones
  • smartphones
  • DVD
  • luminaires
  • touch panels
  • TV sets

Spot checks are carried out. If no CE marking is found, the goods are RTS'd. Customs procedure time is 2-4 days.

Export procedure ex United Kingdom

A formal electronic export declaration must be sent to customs authorities by the exporter or their representative. Customs authorities grant the release for export and issue an Export Accompanying Document (EAD) with a unique Movement Reference Number (MRN). UPS operated simplified procedures allowing export formalities to be completed upto 14 days after export.

Informal Declarations
An informal declaration is possible for shipments up to a national threshold. The informal declaration is based on the invoice value and is restricted to shipments not subject to prohibitions and restrictions (for example, embargo regulations) or special export procedures (for example, temporary export). The informal clearance will be done by UPS at the point of exit.

National Requirements
Shipments up to a value of 873.00 GBP can be declared informally on the basis of the invoice.

The EORI (European Union Registration and Identification) number needs to be included with the Invoice for any shipment with value exceeding 873.00 GBP. The EORI number can be obtained by the shipper using website link: www.gov.uk/EORI

UPS service
UPS offers the service to prepare export declarations on behalf of the exporter without additional fees.

Export Documentation

Driving Licenses Valid Driving Licenses can be shipped as documents. The description must clearly state 'driving license'. Shipping driving licenses require the approval of the UK customs authorities. A delay of minimum one day has to be calculated.

Please check the import related information if driving licenses are allowed for importation.

Valid passports can be shipped as documents. The description must clearly state 'passport'. Shipping passports require the approval of the UK customs authorities. A delay of minimum one day has to be calculated.

Please check the import related information if passports are allowed for importation.

Clearance Information

Shipments Between Countries or Territories of the European Union

No invoice and no customs clearance is needed if all goods are in free circulation. Goods subject to excise duty like alcoholic beverages and tobacco products are not in free circulation from a tax point of view. They can only be sent under a contract for International Special Commodities (ISC). The exporter is responsible to accompany the necessary documentation to the package and ensure the payment of excise duty in the destination country or territory prior to departure.

Goods not in free circulation within the EU, usually coming out of a bonded warehouse, must be accompanied by an invoice and a 'Transit Accompanying Document' (TAD). Goods not in free circulation can only be forwarded with express service levels. The shipper is responsible for marking the goods as 'not in free circulation' within the shipping software or on the air waybill.

A Customs declaration must be made within 20 days of the arrival of the shipment. UPS will return the shipment at the shipper's expense if the declaration is not completed within 20 days of arrival.

CE marking - Certain commodity groups may be subject to CE marking (the CE marking is a mandatory European marking for certain product groups to indicate conformity with the essential health and safety requirements set out in European Directives), e.g. electronic equipment, telecommunication equipment, toys, etc. Before shipping these kinds of goods it is highly recommended that shippers and importers check the national regulations in Poland. Goods that require CE marking but do not have it available will not be allowed by customs to enter the country or territory and must be returned to the shipper.

A Power of attorney from consignee/importer is required  Please note: Original POA should be accompanied by copies of below documents:

NIP  Certificate of assigning tax identification number

Legal authorization for the Person who signed POA translated into Polish

Certificate of assigning statistical number (REGON) - if applicable

Please note that not only the value(s) of the commodity/commodities have to be considered when calculating duty and tax, but also the freight charge and other fees.
For every formal customs declaration (import and export) the identification number is mandatory. The identification number used in the European Union is called the EORI number (Economic Operators Registration and Identification System).

Every declaration without the EORI number will be rejected by customs if the importer or exporter is a company or a regular importer or exporter.

Beginning in November 2011, the EORI number is also required not only for an importer of record but also for the consignee of the shipment if the goods were ordered directly by the consignee from a shipper in a non EU country or territory.

Credit card payments are accepted upon delivery for freight and import charges by this destination. Contact UPS or the UPS service partner in the destination country or territory to determine which credit cards are accepted.

Restrictions may apply for freight collect shipments from the origin country or territory. Contact UPS or the UPS service partner in the origin country or territory prior to shipping.

UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number should be provided if known.

Areas Served

Service is provided to and from every address in the country or territory.
UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number should be provided if known.

Saturday, Sunday, and official holidays.
Spring +0100/ Fall +0100
Polish
Zloty(PLN)

Billing Options

  • Shipping charges can be billed to the shipper, receiver or a third party.
  • When billing the receiver, either the shipper or receiver's account number is required.
  • When billing to a third party, the third party's name, country or territory and account number are required.
  • Duties and taxes can be billed to the shipper, receiver or a third party.
  • When billing a third party, the third party's name, country or territory and account number are required.
  • If the duties and taxes are billed to an account outside of the destination country or territory, a "Duty and Tax Forwarding" surcharge will be applied.
  • Please note the following third party billing exceptions:
    • Shipments to and from the same country or territory (domestic shipments) cannot be billed to third party payors in other countries or territories. For example, shipments from Mexico to Mexico or Canada to Canada cannot be billed to a third party payor in the U.S. This rule does not apply to UPS domestic services in European Union countries or territories. For example, shipments from Germany to Germany can be billed to a third party payor in the U.S. (as long as the payor is a business and has a VAT or Tax/EIN ID on file with UPS).
  • When paying by credit card, check, or cash, only the shipper can be billed the shipping charges
  • The freight and duties can be billed to the shipper or a third party
  • The taxes can be billed to the receiver or a third party
  • A surcharge will be applied for the SDV billing option

Commodity Specific Stipulations

There are special stipulations on the following commodities when shipping to Poland. If you plan to ship one of the commodities listed below, be sure to adhere to the following stipulations in order to avoid delays and holds at customs.

Bank Cards which are requested to be sent out of the United Kingdom should be declared for referral to HMRC and await their approval to send.
Chewing gum is considered as food. Please see "food".
Electronic equipment may be subject to CE marking (the CE marking is a mandatory European marking for certain product groups to indicate conformity with the essential health and safety requirements set out in European Directives).

Before shipping these kinds of goods it is highly recommended that shippers and importers check the national regulations in Poland.

Goods that require CE marking but do not have it available will not be allowed by customs to enter the country or territory and must be returned to the shipper.

Electronic devices using the MPEG audio compression standard based on a patent owned by Philips and their partner Sisvel need a valid license from Sisvel for import clearance. The customs authorities are responsible for checking the compliance with this requirement.

According to European law (EU Norme), sunglass lenses and/or frames must have a "CE" sign written or stamped on it, certifying that these goods comply with EU standards and safety regulations. Samples for testing are exempted from this regulation; however customs may require additional documentation from the importer

Shipments of sunglass lenses and/or frames without a "CE" sign can not be customs cleared and will be returned to the shipper.

Shipments to companies require sanitary control. An original health certificate is required from the producer with a list of the ingredients in order to obtain the necessary Certificate of Health from the Polish Sanitary Control Authorities.

Private shipments for own consumption are exempt from these requirements. Customs requires a declaration from the private importer stating the goods are used for private consumption only.

Based on the EU regulation 2009/669/EC certain foodstuffs (for example tea with origin China) imported from certain third countries or territories are subject to increased level of official controls due to contamination risks of these products by aflatoxinson and pathogens. These controls are carried out at Designated Point of Entries (DPE) defined by each member state.

The import of feed and food originating in or consigned from Japan following the accident at the Fukushima nuclear power station and not subject to vet inspection can only be imported into the EU through Designated Point of Entries (DPE). They must be accompanied by a declaration attesting that the goods are either harvested or processed before March 11, 2011, originated from a prefecture other than the ones affected by higher levels of radiation or if originated from an affected prefecture have been subjected to laboratory analysis determining the level of certain radionuclides (regulation 2011/297/EC).

The customs office responsible for our import sites are not defined as DPE. Commodities subject to import controls at a DPE can t be imported with UPS.

The importation of food supplements (e.g. minerals, Soya products, etc.) is allowed into Poland without any additional documentation, but only if the products do not contain any animal products like animal protein, etc. If the products contain animal products the goods must be returned to the shipper.
Data shipments to Poland require an invoice with the value of the data and the value of the CD-ROM or disk.
Certain leather products may be mentioned in the Convention on International Trade in Endangered Species (CITES) and therefore must be accompanied by a valid CITES Certificate. This may also apply to leather watch straps.
Companies importing medicine must supply a Registration Certificate issued by the Ministry of Health. Only medicine which is already registered in Poland can be imported for commercial use.

Medicines for personal use, or under prescription for an individual are prohibited.

Goods used in the Food Industry
All kind of goods that are being used in the food industry (e.g. knives, dishes, cups, spoons, etc.) are subject to sanitary control in Poland. The shipper has to provide a declaration stating that the goods that encounter with food for human consumption mean no harm to human health.

The invoice must include a description of the part, the type of machine for which the part will be used, and a list of the part's components.
Passports which are requested to be sent out of the United Kingdom should be declared for referral to HMRC and await their approval to send.
Under special circumstances, samples with no commercial value can be imported without paying duty or VAT charges. The samples must be marked or mutilated in a way that ensures use only as a sample. The shipment can include only the number of samples necessary for the purpose of testing or winning an order. Exemption from duties and taxes depends on Customs discretion on the base of quantity, colors, quality, size etc.
In order to avoid wrong customs declarations at import, it is mandatory that the exporter provide very detailed information about the shoes (for example, what kind of leather, what material used for soles and uppers, what kind of shoes (sport shoes, sandals, boots), who is to wear the shoes (children, women, men).
Please see 'electronic equipment'.
Most of modern test reagents for diagnostic research are built on antibodies which are generated from animal tissue. There are two types of antibodies, the monoclonal antibodies and polyclonal antibodies.

Monoclonal antibodies are generated in vitro. Tissue from animals are taken (e.g. blood) and infected with certain substances or pathogens. The blood cells react with the production of antibodies which are than harvested and used for the production of the test kits. Due to the in vitro production and the controlled way of production those types of test kits are not subject to veterinarian control if it is a commercial production.

Polyclonal antibodies are gained from living animals like rabbits. They are infected with the substances / pathogens and the animals are producing antibodies. The antibodies are harvested from the blood stream of the animals. Test reagents with polyclonal antibodies are subject to vet inspections.

Shipment documents (commercial invoice or declaration on letterhead) should include:

 the place of origin of the material

 the quantity of the material, in weight or volume

 a description of the material/ animal source

 catalogue number and price (if available)

 additives (e.g., sodium azide, glycerol), their source (e.g., whole serum, supernatant, ascites), and purification, if any.

 protocols  the recommended protocol or datasheet indicating any unique fixation, detergent, blocking, or incubation conditions.

 the intended use (commercial/ manufacturing; research/ testing)

 the name and address of the shipper

 the name and address of the receiver

Commercially packaged, ready-to-use In Vitro Diagnostics (IVD) containing products of animal of origin, do not require a Vet-inspection, if compliant with Directive 98/79/EC on In Vitro Diagnostic Medical Devices. A declaration of conformity (CE-marking) must be provided for each individual commodity (e.g. reagents, test kits, immunosorbent assays such as ELISA kits.

A certificate of origin is not required for the import clearance of textiles. The need of a certificate of origin for the import clearance was reversed on October 24, 2011.

The country or territory of origin must be stated on the invoice for each invoice line. If the customs authorities doubt the correctness of the declared country or territory of origin they may request an additional proof which might be a certificate of origin.

Companies are allowed to import tobacco products but only if they prepay so-called revenue stamps (excise labels) from the Polish Ministry of Finance and are then pasted on the cigarette packs / cigar boxes by the producer in the origin country or territory.

Raw tobacco is exempted from excise tax.

Private importers are only allowed to import maximum 50 cigarettes or 25 cigars (weight of each cigar equal to or less than 3.0 grams or 0.1 ounces) or other cigars limited to 10 pieces in total per importer for personal consumption.

Toys may be subject to CE marking (the CE marking is a mandatory European marking for certain product groups to indicate conformity with the essential health and safety requirements set out in European Directives). Before shipping these kinds of goods it is highly recommended that shippers and importers check the national regulations in Poland. Goods that require CE marking but do not have it available will not be allowed by customs to enter the country or territory and must be returned to the shipper.
Vitamins are often considered as medicine. Before shipping vitamins it is highly recommended to check if the importation into Poland will be allowed by customs. Small amounts for personal use may be imported without any restrictions.

Gift Exemptions

45.00 European Monetary Unit (Euro) EUR
individual-to-individual
per shipment

In addition to a detailed description of each item, write additional comments of "gift shipment" on the invoice and in the Special Instructions box of the UPS Waybill to insure a proper assessment of duties and taxes.

A gift shipment may not contain more than 1 liter of alcohol per importer, however excise tax will apply.

A gift shipment may not contain more than 50 cigarettes, 25 cigars (weight of each cigar equal to or less than 3.0 grams or 0.1 ounces) or other cigars limited to 10 in total per importer. Importer must be aware that excise tax will apply.

A gift shipment may not contain more than 50.0 ml perfumes or 250.0 ml Toilet Water.

Invoice Requirements

An invoice is not required for shipments between European Union Countries or Territories, as long as the goods are in free circulation.

Goods not in free circulation are goods which originated outside the EU and have not yet cleared Customs inside the EU. These goods require a 'Transit Accompanying Document' (TAD) also know as T1 Document. The T1 status must be clearly indicated within the shipment data transferred to the UPS system or on the waybill. For additional information please see 'Clearance Comments' in section 'Additional Clearance Comments'.

Goods that are transported from one EU member state to another via an EFTA (European Free Trade Association) member country or territory require a T2 Document and clearance.

The United Kingdom departed the European Union on 31 January 2020. There is a transition period until the end of the year where nothing changes. UK will stay within the common market.

UPS Paperless Invoice is available for small package exports from this country or territory.

Items Classified as Documents

The destination country or territory considers the following items document shipments. If criteria are listed, the shipment must meet the criteria to be considered a document shipment.

Documents must be sent in a single package and weigh less than 3.0 kg. Shipments that consist of multiple packages or weigh more than 3.0 kg may be treated as non-documents and should be supplied with a pro-forma invoice.

All shipments that are sent for commercial purposes are considered non-documents.

Validated airline tickets only
Only for shareholders or for inter-company use
Only blueprints of no commercial value for a bid invitation, for example, architectural plans to obtain a contract inside the E.U. or for intercompany use.
Non-commercial brochures or brochures for inter-company use only
Document limit 1 to 15 business cards.
Personalized checks only
Personalized credit cards to card owner only
Tickets for events like stage performances, football matches or concerts can be sent as documents.

Event tickets coming from a printing company and sent to the organizer of the event or ticket sales offices cannot be sent as documents.

Cinematographic Films on beta tapes, imported by a company or individuals, require a declaration from the importer stating that goods are not falling under license fees.

For other kinds of films there are no specific requirements.

Documents: personalized
Non-documents: not personalized; requires invoice
Document: the number must be proportional to the purpose
Documents: negatives, slides, and printing films sent to press or publishing agencies
Non-documents: shipments where the value includes press or editorial charges; requires an invoice
Document: inter-company shipments for inter-company use with no commercial value
Non-document: shipments from a publisher or printing company
Non-commercial purposes
Personalized stationery with no commercial value
Note: the quantity must be proportional to the non-commercial use
Must be personalized to be considered documents.

UPS can recommend which forms you need based on a few simple criteria. Forms can be completed online or printed. See which forms you need.

Prohibited or Restricted Commodities

In addition to the prohibited commodities listed here, it is prohibited to ship the following commodities to Poland.

Alcoholic beverages are subject to excise duty payments in the country or territory of consumption within the EU. The shipper is responsible to comply with the regulation on goods subject to excise duty. They have to provide the necessary accompanying documents showing that excise duty has been paid in the destination country or territory or that the payment of the excise duty has been guaranteed by him or his customer. Shipments send to business need to be accompanied by simplified accompanying documents. The business consignee has to present the documents to the responsible tax office to get them stamped after paying the excise duty of the country or territory of consumption. The stamped document serves as a proof to get the excise duty refunded the shipper paid in the country or territory of dispatch.

Shippers selling to private individuals (so called distance selling) are responsible for paying the excise duty of the country or territory of consumption prior to arrival or guarantee the payment via his fiscal representative in the country or territory of consumption. The shipper has to provide paperwork like a pro forma invoice or a transport document, proofing the tax registration of the shipper in the country or territory of consumption.

UPS offers the shipping of alcoholic beverages between EU countries or territories under a contract for International Special Commodities. The UPS service covers only the transportation. Accepted goods are all kinds of alcohol with less than 70% volume alcohol content and stored in bottles or other containers with a capacity of 5 litres or less. Alcoholic beverages coming from a bonded warehouse or a freezone which are not in free circulation within the EU are excluded from this service.

UPS offers the transport service for shipments between two EU countries or territories to all EU countries or territories excluding Finland & Sweden and any areas that are part of the EU customs area but not part of the EU common system of Value Added Tax (VAT).

The service is offered for domestic shipments within the following countries or territories: Belgium, France, Germany, Italy, Netherlands, Poland, Portugal, Spain and UK.

Alcoholic Beverages shipped under excise duty suspension regime are also transported but with further restrictions regarding the Geographical coverage. Shipments under excise duty suspension within or from Latvia and Malta are exempt from the service offer.

Antique shipments are restricted from Europe, the Middle East and Africa and can only be shipped with an International Special Commodities (ISC) contract. Antiques are defined as a work of art, piece of furniture, decorative object, or silverware that is 100 years old or older.
Artwork shipments are restricted from Europe, the Middle East and Africa and can only be shipped with an International Special Commodities (ISC) contract.

Paintings or other works of art can be accepted if the artist is still alive, the artwork is replaceable and an art dealer or gallery has appraised the artwork within the last year. If the declared value of the artwork is greater than $100.00 and there is a claim, the shipper must provide a copy of the original invoice, a bill of sale, or other proof certifying in writing the actual cost or replacement cost of the item.

Artwork includes the following: Original engravings, prints, lithographs, original sculptures, statuary.

The term "Artwork" does not apply to: architectural, engineering, industrial, topographical, commercial drawings, hand-painted or hand-decorated manufactured articles.

Endangered plants and animals protected by the multilateral treaty of the Convention on International Trade in Endangered Species (CITES), must be accompanied by a valid CITES Certificate.

All import, export, re-export and introduction from the sea of species covered by the Convention has to be authorized through a licensing system.

Shipper needs to provide the following documentation:

Invoice with the scientific name and CITES certificate.

Additional charges will be applicable. Products of animals or plants subject to CITES can only be accepted under a special contract for International Special Commodities (ISC).

Electronic Cigarettes can only be shipped with an International Special Commodities (ISC) contract.

CE marks [European Union] are required.

Shipments of jewelry can be shipped as long as the value does not exceed US$500.00 or the local currency equivalent per package.

Jewelry for which the retail price is lower than US$150.00 per item and which do not contain precious metal(s) and/or stone(s) are considered costume jewelry and can be shipped only up to this value from the origin country or territory.

In addition to general guidelines under general restrictions to all countries or territories link, shipment of all vertebrates (Amphibians, Fish and Reptiles} are prohibited between the countries or territories selected.
Mobile phones to all destination countries from United Kingdom can be delayed on export due to security checks from government bodies.
Personal Effects cannot be shipped between these countries or territories
A Phytosanitary inspection is required at import. The shipper must provide an original Phytosanitary Certificate which is attached to the shipment. Import delays may occur, accessorial charges will apply.
Importation into, or exportation from Poland of any rough diamond is prohibited, from whatever source, unless the rough diamond has been controlled through the Kimberley Process Certification Scheme (KPCS). Rough diamonds, which have become known as conflict diamonds, are defined as diamonds used by rebel movements to finance military action opposed to legitimate and internationally recognized governments.

The KPCS is a joint government internationally recognized certification system that imposes extensive requirements on its members to enable them to certify shipments of rough diamonds as conflict-free and prevent conflict diamonds from entering legitimate trade.

A Phytosanitary inspection is required at import. The shipper must provide an original Phytosanitary Certificate which is attached to the shipment. Import delays may occur, accessorial charges will apply.
Watch sraps made of leather-please see Leather Products.

A maximum declared value of US$ 500.00 or the local currency equivalent per package applies can be shipped.

Watches for which the retail price is lower than US$150.00 per item and which do not contain precious metal(s) and/or stone(s) are considered costume watches and can be shipped only up to this value from the origin country or territory.

Saturday Delivery

Saturday Delivery Available: Yes

Not available in all areas. Always check the international time in transit system for details of service availability within a country or territory.

A surcharge of 47 GBP will be charged for Saturday delivery.

Service Options

Always check Calculate Time and Cost for details of service availability and guarantee information within a country or territory. All Service Levels may not be available to or from every address within a country or territory.

  • UPS EU Express
  • UPS EU Express Plus
  • UPS EU Express Saver
  • UPS EU Standard
  • UPS WorldWide Express Freight
  • WorldWide Economy DDP
  • WorldWide Economy DDU

Special Clearance Requirements

Shipments imported by an Embassy or Diplomatic representatives require a certificate from the Polish Ministry of Foreign Affairs to obtain exemption from duties and taxes. Clearance delays may occur.

Diplomatic mail is exempt from duty & tax and regular customs procedures. However, if you ship diplomatic mail to Poland please ensure that the shipment is clearly indicated as diplomatic mail and sealed properly.

To import military shipments destined to military bases duty and tax free, the importer must provide the Army Form 302. Write "military shipment" on the invoice. Clearance delays may occur.

Outward Processing Relief (goods exported from the UK for the purpose of repair)

The outward processing relief starts with the export from the UK and will be discharged with the re-importation of the repaired goods. Both steps need to be identified by UPS export or import operation. Repair Goods: Goods requiring Export from the UK for repair Invoice requirements:

  • Statement stating "Goods being sent for repair under Outward Processing Relief" should be clearly marked on the commercial invoice
  • Provide serial number of goods being sent for repair. If the goods are not serialized a statement to this effect must be made on the commercial invoice
  • Exporters authorized to export under OPR must include their authority number on all paperwork
  • Provide correct commercial value of goods as originally paid for not a nominal value for the goods.

Failure to provide any of the above information will result in shipments being delayed.

Repaired goods: Goods being re-exported returned after repair in the UK Invoice requirements:

  • Invoice should clearly state "Goods have been repaired under IPR"
  • Provide either IP authorization number or Import entry details
  • Provide full commercial value of goods plus cost of repair

Failure to provide any of the above information will result in shipments being delayed.

Invoice must include the commodity's value before repair as well as the cost of repair.

If repair was done under warranty, please mark: "Warranty repair - free of charge" and "returned after repair" on the invoice.

If repair is not under warranty, please write "returned after repair" on the invoice.

Customs requires export documents from the original shipper. Delays for customs clearance may occur.

Customs requires export documents from the original shipper. Write "returned goods" on the invoice. Customs does not charge duty or taxes for shipments of returned goods. Delays for customs clearance may occur.
Goods temporarily imported for an exhibition can only be cleared at customs offices where the goods are intended to be used. That means goods will be forwarded under customs bond to an assigned broker. Shippers should ensure that the invoice contains detailed contact information of the importer (name, valid phone/mobile number, reason for importation, name of exhibition, etc.). Import delays may occur, accessorial charges will apply.
The European Union implemented a directive restricting the use of certain hazardous substances in all Electronic & Electrical Equipment effective July 1, 2006. This directive is called the RoHS Directive (2005/618/EC), which stands for the Restriction of the use of certain Hazardous Substances in Electrical and Electronic Equipment.

The RoHS directive is closely linked with the Waste Electrical and Electronic Equipment Directive (WEEE) 2002/96/EC which sets collection, recycling and recovery targets for electrical goods.

These directives will ban the placing on the EU market of new electrical and electronic equipment containing more than agreed levels of lead, cadmium, mercury, hexavalent chromium, polybrominated biphenyl (PBB) and polybrominated diphenyl ether (PBDE) (PBB and PBDE are flame retardants used in some plastics).

Manufacturers (and distributors and individual sellers) will need to understand the requirements of the RoHS/WEEE Directives to ensure that their products, and their components, comply. Goods falling under these categories do not require any accompanying documentation for importation.

For more information on the EU directives, please check the following European Union web link or contact your local chamber of commerce:    http://ec.europa.eu/environment/waste/pdf/faq_weee.pdf

Value Limits


Private Shipments

  • 150.00 European Monetary Unit (Euro) (EUR)
    • VAT - The limit whereby VAT will not be charged remains at 22.00 European Monetary Unit (Euro). Shipments with a value above 22.00 EUR need to be Customs cleared as a formal entry.

      Duty - In most cases, when the value of the shipment is equal to or less than the Deminimis Value, the shipment may enter the country or territory duty free but tax is raised.

      This regulation does not apply to alcoholic beverages, tobacco and perfume.

    Commercial Shipments

  • 150.00 European Monetary Unit (Euro) (EUR)
    • VAT - The limit whereby VAT will not be charged remains at 22.00 European Monetary Unit (Euro). Shipments with a value above 22.00 EUR need to be Customs cleared as a formal entry.

      Duty - In most cases, when the value of the shipment is equal to or less than the Deminimis Value, the shipment may enter the country or territory duty free but tax is raised.

      This regulation does not apply to alcoholic beverages, tobacco and perfume.

    Weight and Size Limits

    70 kg (150 lbs.) per package
    274.00 cm (107.9 in.)  per package
    400.00 cm (157.5 in.)  per package
    Length and girth combined


    Convert metric quantity for weight, length, and area.


    NOTE: Information provided by UPS is provided AS IS, may not be current, and does not constitute legal advice. In no event shall UPS be liable for any errors in the information, forms or features made available by UPS, or by any third party site linked to from UPS. Selection and completion of proper forms for any given shipment is the sole responsibility of the shipper. All shipments are subject to the UPS Terms and Conditions of Service in effect at the time of shipping for the country or territory of origin.
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