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Import/Export

United Kingdom to Nepal

Country or Territory Regulations Topics:

Import Documentation

Documents required for Import Customs clearance:-

In case of Individual / Personal shipment:

Citizenship / Passport copy-Consignee presence at Customs is required at the time of clearance

In case of Commercial shipment:

Company registration certificate, Pan registration certificate, EXIM code, Commercial invoice, Pro forma invoice, Packing list, Airway bill (Master airway bill, House airway bill, Bill of lading), Mode of Payment certificate (Letter of credit, Telex Transfer, Bank transfer documents), Certificate of Origin Bi.Bi.Ni form as provided by beneficiarys bank, Customs documents - In case of India transit shipment Delivery order of airlines / Ground handling agent Certification / Duty exemption from respective government department if applicable and Authorization letter for Customs clearance.

Documents required for Export Customs clearance:-

In case of Individual / Personal shipment:

Citizenship / Passport copy, Shippers declaration, Invoice and Packing list.

In case of Commercial shipment:

Company registration certificate, PAN registration certificate, EXIM code, Commercial invoice, Packing list, Mode of Payment certificate (Advance payment, CAD, Bank transfer documents), Form A (GSP) / Certificate of Origin / Handicraft Association certificate and Authorization letter for Customs clearance.

Goods under IATA Special Provisions A67 require a MSDS (Material Safety Data Sheet).

It is not required for all, however shipments can be held by local authority in United Arab Emirates after screening due to lack of MSDS (Material Safety Data Sheet) or NON DG (Dangerous Goods) declaration letter from the shipper resulting to misconnections and impacting end-to-end service.

It would be advisable for all shipments originating, transiting and terminating for UAE to have MSDS or NON DG declaration from shipper enclosed in the shipment and copies to be uploaded in IDIS.

An Import License is required on all shipments over 500.00 USD (with the exception of shipments consigned to foreign and joint venture companies with a value not exceeding 1,000 USD).

Documents required for Import Customs clearance:-

In case of Individual / Personal shipment:

  • Citizenship / Passport copy
  • Consignee presence at Customs is required at the time of clearance

In case of Commercial shipment:

  • Company registration certificate
  • Pan registration certificate
  • Commercial invoice
  • Pro forma invoice
  • Packing list
  • Airway bill (Master airway bill, House airway bill, Bill of lading)
  • Mode of Payment certificate (Letter of credit, Telex Transfer, Bank transfer documents)
  • Certificate of Origin
  • Bi.Bi.Ni form as provided by beneficiarys bank
  • Customs documents - In case of India transit shipment
  • Delivery order of airlines / Ground handling agent
  • Certification / Duty exemption from respective government department if applicable
  • Authorization letter for Customs clearance

Documents required for Export Customs clearance:-

In case of Individual / Personal shipment:

  • Citizenship / Passport copy
  • Shippers declaration, Invoice, Packing list

In case of Commercial shipment:

  • Company registration certificate
  • PAN registration certificate
  • Commercial invoice
  • Packing list
  • Mode of Payment certificate (Advance payment, CAD, Bank transfer documents)
  • Form A (GSP) / Certificate of Origin / Handicraft Association certificate
  • Authorization letter for Customs clearance
Export procedure ex United Kingdom

A formal electronic export declaration must be sent to customs authorities by the exporter or their representative. Customs authorities grant the release for export and issue an Export Accompanying Document (EAD) with a unique Movement Reference Number (MRN). UPS operated simplified procedures allowing export formalities to be completed upto 14 days after export.

Informal Declarations
An informal declaration is possible for shipments up to a national threshold. The informal declaration is based on the invoice value and is restricted to shipments not subject to prohibitions and restrictions (for example, embargo regulations) or special export procedures (for example, temporary export). The informal clearance will be done by UPS at the point of exit.

National Requirements
Shipments up to a value of 873.00 GBP can be declared informally on the basis of the invoice.

The EORI (European Union Registration and Identification) number needs to be included with the Invoice for any shipment with value exceeding 873.00 GBP. The EORI number can be obtained by the shipper using website link: www.gov.uk/EORI

UPS service
UPS offers the service to prepare export declarations on behalf of the exporter without additional fees.

Export Documentation

Valid passports can be shipped as documents. The description must clearly state 'passport'. Shipping passports require the approval of the UK customs authorities. A delay of minimum one day has to be calculated.

Please check the import related information if passports are allowed for importation.

Clearance Information

Shipments valued less than US$500.00 should be released immediately when accompanied by an invoice. If in case of commercial shipment, additional import documents are required.
Nepali Customs has authorized the UPS ASC to provide the Delivery Order to the consignee.

Once the Delivery Order is issued, any customs agent nominated by the consignee can release the shipment-that can be either the ASC or any third party agencies.

Duty prepayment is required from the consignee before Customs clearance or Disbursement fee 2.00% will be charged to customer in advance amount for Customs clearance.
UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number should be provided if known.

Areas Served

Service is provided to and from certain cities.
UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number should be provided if known.

Saturday, and official holidays.
Government offices are open for half a day on Friday.
Spring +0400/ Fall +0600
Nepali
Nepalese Rupee(NPR), US Dollar(USD)

Billing Options

  • Shipping charges can be billed to the shipper,receiver or a third party.
  • When billing the receiver, either the shipper or receiver's account number is required.
  • When billing a third party, the third party's name, country or territory and account number are required.
  • Duties and taxes can be billed to the shipper, receiver or a third party.
  • When billing a third party, the third party's name, country or territory and account number are required.
  • If the duties and taxes are billed to an account outside of the destination country or territory, a "Duty and Tax Forwarding" surcharge will be applied.
  • Please note the following third party billing exceptions:
    • Shipments to and from the same country or territory (domestic shipments) cannot be billed to third party payors in other countries or territories. For example, shipments from Mexico to Mexico or Canada to Canada cannot be billed to a third party payor in the U.S. This rule does not apply to UPS domestic services in European Union countries or territories. For example, shipments from Germany to Germany can be billed to a third party payor in the U.S. (as long as the payor is a business and has a VAT or Tax/EIN ID on file with UPS).
  • When paying by credit card, check, or cash, only the shipper can be billed the shipping charges

Commodity Specific Stipulations

There are special stipulations on the following commodities when shipping to Nepal. If you plan to ship one of the commodities listed below, be sure to adhere to the following stipulations in order to avoid delays and holds at customs.

Bank Cards which are requested to be sent out of the United Kingdom should be declared for referral to HMRC and await their approval to send.
An invoice is required on all shipments containing a CD-Rom/Disk. Invoice should indicate the value of the Recording Media (eg. CDR/DVD) & the Intellectual/statistical value of the software/data separately
Shipments of electrical items require an Import License.
Passports which are requested to be sent out of the United Kingdom should be declared for referral to HMRC and await their approval to send.

Gift Exemptions

0.00 US Dollar USD
no gift exemption
no gift exemption

There are no duty exemptions for gift shipments. However, shipments can be released immediately without an exemption certificate if they are valued less than US$100.00 and are accompanied by an invoice. This does not apply to electronic items.

Invoice Requirements

Non-document shipments to Nepal must include 3 original invoices. No copies or faxed invoices will be accepted.

The consignee's telephone number, if available, should appear on the invoice.

Items Classified as Documents

The destination country or territory considers the following items as document shipments. If criteria are listed, the shipment must meet those criteria to be considered a document shipment.

Validated airline tickets only.
Hard/paperback books only.
Payroll, Personal, and checks from company to company are considered documents.

UPS can recommend which forms you need based on a few simple criteria. Forms can be completed online or printed. See which forms you need.

Prohibited or Restricted Commodities

In addition to the prohibited commodities listed here, it is prohibited to ship the following commodities to Nepal.

Antique shipments are restricted from Europe, the Middle East and Africa and can only be shipped with an International Special Commodities (ISC) contract. Antiques are defined as a work of art, piece of furniture, decorative object, or silverware that is 100 years old or older.
Artwork shipments are restricted from Europe, the Middle East and Africa and can only be shipped with an International Special Commodities (ISC) contract.

Paintings or other works of art can be accepted if the artist is still alive, the artwork is replaceable and an art dealer or gallery has appraised the artwork within the last year. If the declared value of the artwork is greater than $100.00 and there is a claim, the shipper must provide a copy of the original invoice, a bill of sale, or other proof certifying in writing the actual cost or replacement cost of the item.

Artwork includes the following: Original engravings, prints, lithographs, original sculptures, statuary.

The term "Artwork" does not apply to: architectural, engineering, industrial, topographical, commercial drawings, hand-painted or hand-decorated manufactured articles.

Beef products
Mobile phones to all destination countries from United Kingdom can be delayed on export due to security checks from government bodies.
Personal Effects cannot be shipped between these countries or territories
Any kind of precious metals-Gold, Silver, Copper, valuable and semi valuable stones, Gemstone in any quantity-is prohibited to import into Nepal either as a gift, sample or any other purpose.
Car and CD radios
Long range wireless walkie-talkies

Saturday Delivery

Saturday Delivery Available: No

Service Options

Always check Calculate Time and Cost for details of service availability and guarantee information within a country or territory. All Service Levels may not be available to or from every address within a country or territory.

  • UPS Worldwide Expedited
    ((England, Scotland, Wales, Northern Ireland))
  • UPS Worldwide Express Saver

Special Clearance Requirements

Outward Processing Relief (goods exported from the UK for the purpose of repair)

The outward processing relief starts with the export from the UK and will be discharged with the re-importation of the repaired goods. Both steps need to be identified by UPS export or import operation. Repair Goods: Goods requiring Export from the UK for repair Invoice requirements:

  • Statement stating "Goods being sent for repair under Outward Processing Relief" should be clearly marked on the commercial invoice
  • Provide serial number of goods being sent for repair. If the goods are not serialized a statement to this effect must be made on the commercial invoice
  • Exporters authorized to export under OPR must include their authority number on all paperwork
  • Provide correct commercial value of goods as originally paid for not a nominal value for the goods.

Failure to provide any of the above information will result in shipments being delayed.

Repaired goods: Goods being re-exported returned after repair in the UK Invoice requirements:

  • Invoice should clearly state "Goods have been repaired under IPR"
  • Provide either IP authorization number or Import entry details
  • Provide full commercial value of goods plus cost of repair

Failure to provide any of the above information will result in shipments being delayed.

All shipments packed with plastics bags below 40 microns is not allowed to be imported to Nepal. Non-compliant shipments will be returned to shipper.
New requirements have been implemented for small package shipments and are based on the International Standards for Phytosanitary Measures (ISPM) 15, which is entitled "Guidelines for Regulating Wood Packaging Material in International Trade". ISPM 15 was adopted internationally in 2002, and is gradually being introduced by countries or territories worldwide. Wood or wood products covered by ISPM 15 include items such as packing cases, boxes, crates, drums or similar packing, pallets, box pallets and other load boards, pallet collars and skids, but exclude such processed woods as orientated strand board, particle board, plywood or veneer, created using glue, heat and pressure or a combinations thereof, and, raw wood which is 6mm or less thick. It is recommended that if a question arises on this issue, please check with the authority that issues the Phytosanitary certificates in your country or territory.

Value Limits


Private Shipments

  • 0.00 US Dollar (USD)
    • 200.00 USD for all samples, individual, personal shipments (for Nepali nationals)

      1,000.00 USD for all samples, individual, personal shipments (for foreign nationals)

    Commercial Shipments

  • 200.00 US Dollar (USD)
    • All non-document shipments above 200.00 USD will be treated as commercial shipment and require formal clearance.

      Formal clearance requires full set of import documents including Mode of Payment certificate (Bank transfer, L/C, TT) and EXIM code and approval from concerned department if required.

    Weight and Size Limits

    70 kg (150 lbs.) per package
    274.00 cm (107.9 in.)  per package
    400.00 cm (157.5 in.)  per package
    Length and girth combined


    Convert metric quantity for weight, length, and area.


    NOTE: Information provided by UPS is provided AS IS, may not be current, and does not constitute legal advice. In no event shall UPS be liable for any errors in the information, forms or features made available by UPS, or by any third party site linked to from UPS. Selection and completion of proper forms for any given shipment is the sole responsibility of the shipper. All shipments are subject to the UPS Terms and Conditions of Service in effect at the time of shipping for the country or territory of origin.
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