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Import/Export

Germany to Kenya

Country or Territory Regulations Topics:

Import Documentation

An Import Declaration Form (IDF) is required for all shipments with an invoice value above US$1,000 and/or any with total weight exceeding 70 Kgs and/or those whose description include Spare parts. An IDF may be obtained by the consignee from the Kenya Revenue Authority (KRA) before arrival of shipment.

If a shipment that requires official application and an IDF arrives in Kenya and the consignee has not obtained an IDF from KRA in advance, it can be done by UPS on behalf of the importer at a cost of KES 2,320 application fee + IDF(GOK) fee - KES 5,000 or 2.25% of CIF value, whichever is higher.

Should the import shipment be less than the weight restriction of 70 kgs and value restriction of US$1,000 and not spare parts, customs will allow clearance to be processed as a direct assessment without official application documents.

There is no duty waiver whatsoever, unless the shipment has prerequisite documentation from the relevant ministry granting exemption from duty. In their absence, taxes are paid in full.

All imports into Kenya that are covered under the Pre-Export Verification of Conformity (PVoC) program should be subjected to inspection at source (e.g SGS, Bureau Veritas and Intertek testing) and issued with certificate of conformity. Imports in PVoC list which arrive at entry points without certificate of conformity (COC) shall be charged penalty at 15% of CIF value by Kenya Bureau of Standards(KEBS).

All those imports not covered under PVoC program will be subjected to destination Inspection of Conformity, which will be done by KEBS on arrival. The charges for the inspection will be as follows:

 Shipments with a value below KES 5,000 will be free of charge

 Shipments with a value above KES 5,000 up to KES 70,000 will be charged KES 500 destination inspection fee

 Shipments over KES 70,000 up to KES 175,000 will be charged KES 800

 Shipments over KES 175,000 will be charged a minimum of KES 1,200 or 0.25% of the total invoice value, whichever is the greater.

KEBS inspection charges and penalty mentioned above are only applicable if shipments are exported to Kenya without COC from the partners at origin country or territory.

Please be informed that fees will be charged to the importer in Kenya on their brokerage invoice if UPS clears shipment on their behalf.

Goods under IATA Special Provisions A67 require a MSDS (Material Safety Data Sheet).

It is not required for all, however shipments can be held by local authority in United Arab Emirates after screening due to lack of MSDS (Material Safety Data Sheet) or NON DG (Dangerous Goods) declaration letter from the shipper resulting to misconnections and impacting end-to-end service.

It would be advisable for all shipments originating, transiting and terminating for UAE to have MSDS or NON DG declaration from shipper enclosed in the shipment and copies to be uploaded in IDIS.

A Packing List is required.

Information needed is a detailed list of all the items being shipped as per the commercial invoice.

Export Procedure ex Germany

A formal electronic export declaration must be sent to customs authorities by the exporter or their representative. Customs authorities grant the release for export and issue an Export Accompanying Document (EAD) with a unique Movement Reference Number (MRN).

The EAD has to accompany the shipment. UPS is responsible for the exit clearance at the EU border.

Informal Declarations

An informal declaration is possible for shipments up to a national threshold. The informal declaration is based on the invoice value and is restricted to shipments not subject to prohibitions and restrictions (for example, embargo regulations) or special export procedures (for example, temporary export).

The informal clearance will be done by UPS at the point of exit.

National Requirements

Shipments up to a value of 1000 EUR can be declared informally on the basis of the invoice. For shipments above 1000 EUR, a formal export declaration is required.

UPS service

UPS offers the service of making formal export declarations for customers with billable German UPS accounts. German exporters without simplification as so called approved exporter have to calculate a minimum of one working day for the competent customs office to process their declaration. However in practice, the export declaration must be placed within the opening hours of the customs office of export, as sufficient time must be allowed for the customs office to perform risk analysis and grant the release for export. On release of the goods, the customs office of export will provide the export accompanying document (EAD) with a unique Movement Reference Number (MRN).

UPS will provide the customer with the EAD including MRN which must accompany the shipment and be transmitted to the customs office of exit. The export shipment/s may be collected after release for exportation.

For cases of goods not exceeding 3000 EUR in value per consignment and per declarant and which are leaving the European Union by air movement and are not subject to prohibitions or restrictions the customs declaration may be lodged directly with the customs office of exit. The customs office of exit performs the risk analysis, releases the goods for export and confirms the exit of the goods. The declaration can be placed any time and the customs office of exit provide and MRN. The export shipment/s may be collected after receiving the MRN.

For further information please refer to the UPS website: www.ups.com/content/de/de/about/news/service_updates/20131227_eur_EDS.html?srch_pos=1&srch_phr=Export+Declaration+Service&WT.svl=SRCH

Alternatively, UPS offers a web-based application for customers to create electronic export declarations on their own - please refer to the following website - https://ups.atlas-netz.de/

Export Documentation

For charges made for Export Shipments from Germany to the destination country or territory, please refer to Brokerage Services and Charges-Export Shipments with Germany as the destination.

Clearance Information

Please note that not only the value(s) of the commodity/commodities have to be considered when calculating duty and tax, but also the freight charge and other fees.
Credit card payments are accepted upon delivery for freight and import charges by this destination. Contact UPS or the UPS service partner in the destination country or territory to determine which credit cards are accepted.

Restrictions may apply for freight collect shipments from the origin country or territory. Contact UPS or the UPS service partner in the origin country or territory prior to shipping.

UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number needs to be included to facilitate delivery since postal codes are not used.

Areas Served

Service is provided to and from certain cities.
UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number needs to be included to facilitate delivery since postal codes are not used.

Saturday, Sunday, and official holidays.
Spring +0300/ Fall +0300
English
Kenyan Schilling(KES)

Billing Options

  • Shipping charges can be billed to the shipper, receiver or a third party.
  • When billing the receiver, either the shipper or receiver's account number is required.
  • When billing to a third party, the third party's name, country or territory and account number are required.
  • Duties and taxes can be billed to the shipper, receiver or a third party.
  • When billing a third party, the third party's name, country or territory and account number are required.
  • If the duties and taxes are billed to an account outside of the destination country or territory, a "Duty and Tax Forwarding" surcharge will be applied.
  • Please note the following third party billing exceptions:
    • Shipments to and from the same country or territory (domestic shipments) cannot be billed to third party payors in other countries or territories. For example, shipments from Mexico to Mexico or Canada to Canada cannot be billed to a third party payor in the U.S. This rule does not apply to UPS domestic services in European Union countries or territories. For example, shipments from Germany to Germany can be billed to a third party payor in the U.S. (as long as the payor is a business and has a VAT or Tax/EIN ID on file with UPS).
  • When paying by credit card, check, or cash, only the shipper can be billed the shipping charges

Commodity Specific Stipulations

There are special stipulations on the following commodities when shipping to Kenya. If you plan to ship one of the commodities listed below, be sure to adhere to the following stipulations in order to avoid delays and holds at customs.

Shipments of drugs and medicines will be delayed for inspection. The Ministry of Health mandates special requirements for the importation of medicines. An Import License endured by the Ministry of Health is required for clearance. The generic or common name of the product should be included on the invoice.
Shipments of drugs and medicines will be delayed for inspection. The Ministry of Health mandates special requirements for the importation of medicines. An Import License endured by the Ministry of Health is required for clearance. The generic or common name of the product should be included on the invoice.
If ship and aircraft spares are in transit, the invoice should be clearly marked as ship/aircraft spares in transit. A letter from the Directorate of Civil Aviation, duly signed and endorsed,will be required before clearance of Aircraft Parts can be made or transhipment of Ship Spares can occur.

Gift Exemptions

0.00 US Dollar USD
no gift exemption
no gift exemption

There are no set rules & the limits on gifts are decided by Customs after verification of the goods. Customs will charge duty and V.A.T. on gift shipments with high value items, such as computer equipment and software, or video equipment and cassettes.

In addition to a detailed description of each item, write additional comments of "gift shipment" on the invoice and in the Special Instructions box of the UPS Waybill to insure a proper assessment of duties and taxes.

Invoice Requirements

Non-document shipments to Kenya must include 1 original and 2 copies of an invoice.

Customs requires a detailed Air Waybill and an invoice with the following requirements:

  • Invoice must be written in English
  • Include a declared value
  • Include a harmonized tariff code
  • The original invoice must be on company letterhead with a company stamp or with an original signature. The only exception is for personal shipments, where invoices on blank paper are acceptable.

    Shipments of documents do not require an invoice.

    The consignee's telephone number, mobile number and email address if available, should appear on the invoice.

  • UPS Paperless Invoice is available for small package exports from this country or territory.
    UPS Paperless Invoice is accepted by Customs for small package imports into this country or territory.

    Items Classified as Documents

    The destination country or territory considers the following items document shipments up to a maximum of 5 kgs, providing they can fit into a UPS envelope.If criteria are listed, the shipment must meet those criteria to be considered a document shipment.

    Validated airline tickets are considered documents. Blank airline tickets are prohibited.
    Tickets for events like stage performances, football matches or concerts can be sent as documents.

    Event tickets coming from a printing company and sent to the organizer of the event or ticket sales offices can not be sent as documents.

    Document Limit-5 Kgs

    UPS can recommend which forms you need based on a few simple criteria. Forms can be completed online or printed. See which forms you need.

    Prohibited or Restricted Commodities

    In addition to the prohibited commodities listed here, it is prohibited to ship the following commodities to Kenya.

    Antique shipments are restricted from Europe, the Middle East and Africa and can only be shipped with an International Special Commodities (ISC) contract. Antiques are defined as a work of art, piece of furniture, decorative object, or silverware that is 100 years old or older.
    Artwork shipments are restricted from Europe, the Middle East and Africa and can only be shipped with an International Special Commodities (ISC) contract.

    Paintings or other works of art can be accepted if the artist is still alive, the artwork is replaceable and an art dealer or gallery has appraised the artwork within the last year. If the declared value of the artwork is greater than $100.00 and there is a claim, the shipper must provide a copy of the original invoice, a bill of sale, or other proof certifying in writing the actual cost or replacement cost of the item.

    Artwork includes the following: Original engravings, prints, lithographs, original sculptures, statuary.

    The term "Artwork" does not apply to: architectural, engineering, industrial, topographical, commercial drawings, hand-painted or hand-decorated manufactured articles.

    Kenya Airways (used by UPS to ship to and from Kenya) have advised there is a permanent embargo on all lithium batteries (including items that have lithium batteries within the commodity) being accepted to travel on small package service as Courier. This applies to all shipments, even if they are packed in accordance to groups 965, 966, 967, 968, 969 and 970. These have to be rebooked to move as Freight mode causing additional time in transit.
    Commercial films are prohibited, but promotional and training films are accepted as non-document shipments.
    The consignee must have a license from the Ministry of Defense.
    Paper and Gummed Backed Labels
    Kenya Airways (used by UPS to ship to and from Kenya) have an embargo on all Liquids being accepted to travel as Courier.
    Category PI 965 of Lithium Ion Batteries-Lithium cells or battery only-cannot be forwarded with commercial carriers to Kenya.
    Shipments of Lithium Metal Batteries are prohibited on Emirates Airlines flights which UPS uses to this destination country or territory.

    Alternative arrangements are in place, but expect transit delays if the normal planned flow of the package is via Dubai, United Arab Emirates. Time in Transit may be extended due to solution found.

    Personal effects cannot be shipped between these countries or territories.
    Blank Stationery
    Unused traveler's checks are prohibited, but used traveler's checks are accepted as a non-document shipment.

    Saturday Delivery

    Saturday Delivery Available: No

    Service Options

    Always check Calculate Time and Cost for details of service availability and guarantee information within a country or territory. All Service Levels may not be available to or from every address within a country or territory.

    • UPS Worldwide Expedited
    • UPS Worldwide Express Saver
    • UPS WorldWide Express Freight
    • WorldWide Economy DDU

    Special Clearance Requirements

    New requirements have been implemented for small package shipments and are based on the International Standards for Phytosanitary Measures (ISPM) 15, which is entitled "Guidelines for Regulating Wood Packaging Material in International Trade". ISPM 15 was adopted internationally in 2002, and is gradually being introduced by countries or territories worldwide. Wood or wood products covered by ISPM 15 include items such as packing cases, boxes, crates, drums or similar packing, pallets, box pallets and other load boards, pallet collars and skids, but exclude such processed woods as orientated strand board, particle board, plywood or veneer, created using glue, heat and pressure or a combinations thereof, and, raw wood which is 6mm or less thick. It is recommended that if a question arises on this issue, please check with the authority that issues the Phytosanitary certificates in your country or territory.

    Value Limits


    Private Shipments

  • 0.00 US Dollar (USD)
  • Commercial Shipments

  • 0.00 US Dollar (USD)
  • Weight and Size Limits

    31.50 kg (69.4 lbs.)  per package
    274.00 cm (107.9 in.)  per package
    400.00 cm (157.5 in.)  per package
    Length and girth combined


    Convert metric quantity for weight, length, and area.


    NOTE: Information provided by UPS is provided AS IS, may not be current, and does not constitute legal advice. In no event shall UPS be liable for any errors in the information, forms or features made available by UPS, or by any third party site linked to from UPS. Selection and completion of proper forms for any given shipment is the sole responsibility of the shipper. All shipments are subject to the UPS Terms and Conditions of Service in effect at the time of shipping for the country or territory of origin.
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