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Import/Export

Germany to Ecuador

Country or Territory Regulations Topics:

Import Documentation

Goods under IATA Special Provisions A67 require a MSDS (Material Safety Data Sheet).

It is not required for all, however shipments can be held by local authority in United Arab Emirates after screening due to lack of MSDS (Material Safety Data Sheet) or NON DG (Dangerous Goods) declaration letter from the shipper resulting to misconnections and impacting end-to-end service.

It would be advisable for all shipments originating, transiting and terminating for UAE to have MSDS or NON DG declaration from shipper enclosed in the shipment and copies to be uploaded in IDIS.

Special Import Permits: Any permit required including for food, drinks, chemicals, dental products etc. Must be provided for the consignee, is necessary to have an account or Register in BCR (Banco Central de Reerva)
If within two days of the inspection (clearance) the consignee does not pay the duties and taxes, we as a courier are liable for a late payment fee of US $26.28. If after 15 days of shipment's arrival and the consignee has not paid the duties and taxes, we have to issue a letter to the district manager requesting the release of the shipment and if he/she authorizes it, we have to pay US$26.28 for each shipment.
Export Procedure ex Germany

A formal electronic export declaration must be sent to customs authorities by the exporter or their representative. Customs authorities grant the release for export and issue an Export Accompanying Document (EAD) with a unique Movement Reference Number (MRN).

The EAD has to accompany the shipment. UPS is responsible for the exit clearance at the EU border.

Informal Declarations

An informal declaration is possible for shipments up to a national threshold. The informal declaration is based on the invoice value and is restricted to shipments not subject to prohibitions and restrictions (for example, embargo regulations) or special export procedures (for example, temporary export).

The informal clearance will be done by UPS at the point of exit.

National Requirements

Shipments up to a value of 1000 EUR can be declared informally on the basis of the invoice. For shipments above 1000 EUR, a formal export declaration is required.

UPS service

UPS offers the service of making formal export declarations for customers with billable German UPS accounts. German exporters without simplification as so called approved exporter have to calculate a minimum of one working day for the competent customs office to process their declaration. However in practice, the export declaration must be placed within the opening hours of the customs office of export, as sufficient time must be allowed for the customs office to perform risk analysis and grant the release for export. On release of the goods, the customs office of export will provide the export accompanying document (EAD) with a unique Movement Reference Number (MRN).

UPS will provide the customer with the EAD including MRN which must accompany the shipment and be transmitted to the customs office of exit. The export shipment/s may be collected after release for exportation.

For cases of goods not exceeding 3000 EUR in value per consignment and per declarant and which are leaving the European Union by air movement and are not subject to prohibitions or restrictions the customs declaration may be lodged directly with the customs office of exit. The customs office of exit performs the risk analysis, releases the goods for export and confirms the exit of the goods. The declaration can be placed any time and the customs office of exit provide and MRN. The export shipment/s may be collected after receiving the MRN.

For further information please refer to the UPS website: www.ups.com/content/de/de/about/news/service_updates/20131227_eur_EDS.html?srch_pos=1&srch_phr=Export+Declaration+Service&WT.svl=SRCH

Alternatively, UPS offers a web-based application for customers to create electronic export declarations on their own - please refer to the following website - https://ups.atlas-netz.de/

Export Documentation

For charges made for Export Shipments from Germany to the destination country or territory, please refer to Brokerage Services and Charges-Export Shipments with Germany as the destination.

Clearance Information

UPS can clear shipments with a declared value up to US$2,000.00 or weighing 50 Kg (110 lbs). Any shipment valued greater than US$2,000.00 or weighing in excess of 50 Kg. requires a formal entry and will require a third-party broker. Consignees may choose the UPS preferred broker or choose a broker of their choice for clearance of shipments under this category.

Computer parts are exempt from this classification change.

Multiple shipments arriving on the same day for the same consignee from the same shipper with a value and weight of less than $2,000 and weighing less than 50 Kg individually, but in total exceeding $2,000 in value or 50 Kg in weight will be consolidated into one formal entry which will accordingly result in additional time for the clearance process and also additional cost such as; brokerage clearance, warehousing, handling and other costs.

If these shipments are not consolidated, they are considered as divided or fractioned shipments which are penalized by carrier laws.

If within two days of the inspection (clearance) the consignee does not pay the duties and taxes, we as a courier are liable for a late payment fee of US $146.00. After 15 days of shipment arrival the consignee has not paid the duties and taxes, we have to issue a letter to the district manager requesting the release of the shipment and if he/she authorizes it, we have to pay US $146.00 for each shipment.

A new document is required to be attached to the customs declaration. This form is required by the consignee stating their status with Ecuadorian IRS (SRI's) (Service of Internal Revenues) to control the exit of the currencies for the imports arrived to Ecuador, this information must be provided by the consignee in order that the goods can be properly imported and attached to the customs declaration in the clearance process.

In case the importer cannot provide this information, Ecuador customs will be charging a tax of 1% over the CIF value of the import, in addition to the duties and taxes of the shipment. If we have this information subsequently these charges will be avoided from their final liquidation, however a delay will result due to not having the information beforehand.

UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including their apartment, suite or unit number, if applicable. The consignee's telephone number should also be provided if known.

Tax ID is mandatory for all Non-Document import shipments. The Customs Authority will not clear volume that does not include this tax ID information.

Customs status can be granted for the temporary export of merchandise that will be returned to Ecuador under the same condition it was exported within a certain period of time. These shipments are not for repair or restoration and only will show signs of normal wear and tear. This is a formal entry and therefore we must process the clearance with a customs agent.

This information must be clearly stated on the manifest and invoices.

Areas Served

Service is provided to and from various cities in the country or territory.
UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including their apartment, suite or unit number, if applicable. The consignee's telephone number should also be provided if known.

Tax ID is mandatory for all Non-Document import shipments. The Customs Authority will not clear volume that does not include this tax ID information.

Saturday, Sunday, and official holidays.
Spring -0500/ Fall -0500
Spanish
US Dollar(USD)

Billing Options

  • Shipping charges can be billed to the shipper, receiver or a third party.
  • When billing the receiver, either the shipper or receiver's account number is required.
  • When billing to a third party, the third party's name, country or territory and account number are required.
  • Duties and taxes can be billed to the shipper, receiver or a third party.
  • When billing a third party, the third party's name, country or territory and account number are required.
  • If the duties and taxes are billed to an account outside of the destination country or territory, a "Duty and Tax Forwarding" surcharge will be applied.
  • Please note the following third party billing exceptions:
    • Shipments to and from the same country or territory (domestic shipments) cannot be billed to third party payors in other countries or territories. For example, shipments from Mexico to Mexico or Canada to Canada cannot be billed to a third party payor in the U.S. This rule does not apply to UPS domestic services in European Union countries or territories. For example, shipments from Germany to Germany can be billed to a third party payor in the U.S. (as long as the payor is a business and has a VAT or Tax/EIN ID on file with UPS).
  • When paying by credit card, check, or cash, only the shipper can be billed the shipping charges
  • The freight and duties can be billed to the shipper or a third party
  • The taxes can be billed to the receiver or a third party
  • A surcharge will be applied for the SDV billing option

Commodity Specific Stipulations

There are special stipulations on the following commodities when shipping to Ecuador. If you plan to ship one of the commodities listed below, be sure to adhere to the following stipulations in order to avoid delays and holds at customs.

Books are considered non-documents and will not pay duties and taxes as long as the consignee is affiliated with the Ecuatorian Chamber of Books. If not, then the books must be educational going to a school or university and customs will clear duty free.
To send Cosmetics to Ecuador, the importer must have Sanitary Registration with the Ministerio de Salud Publica (Ministry of Public Health}. This applies for all shipments of 4 Kg and above with a value FOB over USD 400 and more than 3 physical units per item.

Samples up to 3 units can be sent without this proviso, providing the Invoive states that they are samples with no commercial value.

Prescriptions for personal use require an invoice and a prescription.

An Import License is required for commercial shipments of medicine. The Prescription has to accompany the package. However, it is not required to be on the outside of the package. It is acceptable to be included inside the package.

Importers of tires must obtain a license from the Ministry of Industry and Productivity (MIPRO) prior to each shipment. See resolution 17 of the COMEX.

Gift Exemptions

No Information found on this topic for the selected country or territory.

Invoice Requirements

Non-document shipments to Ecuador must include:
  • (1.) Original and 4 copies of a commercial invoice
  • (2.) TAX ID - which is mandatory to all Non-Document import shipments; Note that the Customs Authority will not clear volume that does not include tax information. UPS Brokerage team will search for the TAX ID and charge a fee of US $5.00
  • (3.) The commercial invoice is mandatory

    In the case when there is no commercial invoice included, Ecuadorian Customs will accept in its place, a declaration of value in origin subscribed by the consignee, which certifies that the merchandise is missing a commercial invoice. Invoice and description of goods must be accurate and complete. Please place an extra copy of the commercial invoice inside the shipment. The invoice must say commercial invoice and under no circumstance can it state Proforma. It must be complete and accurate with a detailed description of items, commercial value and code number, especially the consignee's tax ID number.

  • (4.) The consignee's telephone number, if available, should appear on the invoice

    Original invoices are required by law and prevent Customs delays. Invoices must be on company letterhead and not hand written. No other type of invoice will be accepted by Ecuadorian Customs.

  • UPS Paperless Invoice is available for small package exports from this country or territory.
    UPS Paperless Invoice is available for small package imports to this country or territory.

    Items Classified as Documents

    The destination country or territory considers the following items document shipments. If criteria are listed, the shipment must meet those criteria to be considered a document shipment.

    Document, if for personal use only.
    Document, if for personal use only.
    Cancelled checks are classified as documents.
    CD and DVD media not for resale and containing company or training data
    CD and DVD media not for resale and containing company or training data
    Non-negotiable bonds, drafts are considered documents. Negotiable bonds, drafts are prohibited.
    Used traveler's checks are classified as documents. Unused traveler's checks are prohibited.

    UPS can recommend which forms you need based on a few simple criteria. Forms can be completed online or printed. See which forms you need.

    Prohibited or Restricted Commodities

    In addition to the prohibited commodities listed here, it is prohibited to ship the following commodities to Ecuador.

    Advertising literature is prohibited.
    Advertising stickers are prohibited.
    Agendas are prohibited.
    Antique shipments are restricted from Europe, the Middle East and Africa and can only be shipped with an International Special Commodities (ISC) contract. Antiques are defined as a work of art, piece of furniture, decorative object, or silverware that is 100 years old or older.
    Artwork shipments are restricted from Europe, the Middle East and Africa and can only be shipped with an International Special Commodities (ISC) contract.

    Paintings or other works of art can be accepted if the artist is still alive, the artwork is replaceable and an art dealer or gallery has appraised the artwork within the last year. If the declared value of the artwork is greater than $100.00 and there is a claim, the shipper must provide a copy of the original invoice, a bill of sale, or other proof certifying in writing the actual cost or replacement cost of the item.

    Artwork includes the following: Original engravings, prints, lithographs, original sculptures, statuary.

    The term "Artwork" does not apply to: architectural, engineering, industrial, topographical, commercial drawings, hand-painted or hand-decorated manufactured articles.

    Catalogs with printed advertising material, is prohibited to be imported to Ecuador. Catalogs used to show the functioning of devices, is allowed to be imported to Ecuador
    Starting January 2017 EC Customs has notified that the importation of cellphones via a Courier or Express Delivery company is prohibited. Any shipment arriving with cellular phones will be seized and Customs will only allow shipments to be Returned to Shipper or Abandoned.
    Imports of Clothing are restricted to one shipment a yesr,up to 20 Instituto Ecuatoriano de Normalizacin Kgs and maximum value of $500 if INEN and MIPRO not obtained.

    If the consignee has INEN (Instituto Ecuatoriano de Normalizacion} and MIPRO ( Ministerio de Industria y Productividad) authorisation, shipments up to 50 Kgs and maximum value of $2,000 can be sent.

    Electronic Cigarettes can only be shipped with an International Special Commodities (ISC) contract.

    Imports require an Original Commercial Invoice,Original Packing List and Original Transportation Documents.

    Imports of Food are restricted to a limit of 4 kgs in weight,3 items and value of 400 USD.
    Marketing videos are prohibited.
    Medications and goods for human consumption require authorization by the Ministry of Health and a certificate from SESA.
    Imports of Decodificadres are restricted to a limit of 4 kgs in weight,3 items and value of 400 USD.
    Notebooks are prohibited.
    Personal effects cannot be shipped between these countries or territories.
    Imports of Used Clothes are restricted to a limit of 4 kgs in weight,3 items and value of 400 USD.

    Saturday Delivery

    Saturday Delivery Available: No

    Service Options

    Always check Calculate Time and Cost for details of service availability and guarantee information within a country or territory. All Service Levels may not be available to or from every address within a country or territory.

    • UPS Express NA1
    • UPS Worldwide Expedited
    • UPS Worldwide Express
    • UPS Worldwide Express Saver
    • UPS WorldWide Express Freight
    • WorldWide Economy DDU

    Special Clearance Requirements

    This includes documents or information, such as: letters, forms, newspapers, press, photography, titles, magazines, catalogues, books, cards, check books, secogramas or any other type of information. Also, magnetic, electromagnetic, or electronics such as: contents of audio, video, that are not subject for licenses, being of judicial, commercial, banking nature, etc., but not of commercial purpose.
    Shipments from Ecuador that need to be restored, fixed, or repaired can be shipped without penalties during a 1-year period if authorized by the Customs District Manager in Ecuador. The grant cannot exceed 1 year, for its import after it has been restored, fixed or repaired. This process must be done throught a customs agent.

    This information must be correctly stated on the manifest and invoice explaining that the shipment is a temporary export.

    Samples with no commercial value are not subject to taxes. Air waybill and invoice must indicate samples. The physical characteristics should demostrate that they are samples with no commercial value.
    New requirements have been implemented for both small package and WWEF shipments and are based on the International Standards for Phytosanitary Measures (ISPM) 15, which is entitled "Guidelines for Regulating Wood Packaging Material in International Trade". ISPM 15 was adopted internationally in 2002, and is gradually being introduced by countries or territories worldwide. Wood or wood products covered by ISPM 15 include items such as packing cases, boxes, crates, drums or similar packing, pallets, box pallets and other load boards, pallet collars and skids, but exclude such processed woods as orientated strand board, particle board, plywood or veneer, created using glue, heat and pressure or a combinations thereof, and, raw wood which is 6mm or less thick. It is recommended that if a question arises on this issue, please check with the authority that issues the Phytosanitary certificates in your country or territory.

    Value Limits


    Private Shipments

  • 10.00 US Dollar (USD)
  • Commercial Shipments

  • 1.00 US Dollar (USD)
  • Weight and Size Limits

    50.00 kg (110.2 lbs.)  per package
    274.00 cm (107.9 in.)  per package
    419 cm (165 in. ) per package
    Length and girth combined


    Convert metric quantity for weight, length, and area.


    NOTE: Information provided by UPS is provided AS IS, may not be current, and does not constitute legal advice. In no event shall UPS be liable for any errors in the information, forms or features made available by UPS, or by any third party site linked to from UPS. Selection and completion of proper forms for any given shipment is the sole responsibility of the shipper. All shipments are subject to the UPS Terms and Conditions of Service in effect at the time of shipping for the country or territory of origin.
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