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Import/Export

Germany to Belarus

Country or Territory Regulations Topics:

Import Documentation

Government Registration Certificate (Sanitary-Epidemiological Control).

Commodities which are subject to sanitary-epidemiological controls have to be registered prior to the first import. The Government Registration Certificate will be issued by the government authority ROSPOTREBNADZOR based on evaluation of product samples. Samples for certification purposes can be imported without the certificate if the purpose of importation is clearly indicated on an attested invoice in Russian language. The shippers invoice must state the producer name, the country or territory of origin and full detailed description of goods.

A copy of the Government Registration Certificate must accompany the commodities which are subject to sanitary-epidemiological controls at the point of time of import.

Goods under IATA Special Provisions A67 require a MSDS (Material Safety Data Sheet).

It is not required for all, however shipments can be held by local authority in United Arab Emirates after screening due to lack of MSDS (Material Safety Data Sheet) or NON DG (Dangerous Goods) declaration letter from the shipper resulting to misconnections and impacting end-to-end service.

It would be advisable for all shipments originating, transiting and terminating for UAE to have MSDS or NON DG declaration from shipper enclosed in the shipment and copies to be uploaded in IDIS.

UPS Paperless Invoice is accepted by Customs for small package imports into this country or territory.
Export Procedure ex Germany

A formal electronic export declaration must be sent to customs authorities by the exporter or their representative. Customs authorities grant the release for export and issue an Export Accompanying Document (EAD) with a unique Movement Reference Number (MRN).

The EAD has to accompany the shipment. UPS is responsible for the exit clearance at the EU border.

Informal Declarations

An informal declaration is possible for shipments up to a national threshold. The informal declaration is based on the invoice value and is restricted to shipments not subject to prohibitions and restrictions (for example, embargo regulations) or special export procedures (for example, temporary export).

The informal clearance will be done by UPS at the point of exit.

National Requirements

Shipments up to a value of 1000 EUR can be declared informally on the basis of the invoice. For shipments above 1000 EUR, a formal export declaration is required.

UPS service

UPS offers the service of making formal export declarations for customers with billable German UPS accounts. German exporters without simplification as so called approved exporter have to calculate a minimum of one working day for the competent customs office to process their declaration. However in practice, the export declaration must be placed within the opening hours of the customs office of export, as sufficient time must be allowed for the customs office to perform risk analysis and grant the release for export. On release of the goods, the customs office of export will provide the export accompanying document (EAD) with a unique Movement Reference Number (MRN).

UPS will provide the customer with the EAD including MRN which must accompany the shipment and be transmitted to the customs office of exit. The export shipment/s may be collected after release for exportation.

For cases of goods not exceeding 3000 EUR in value per consignment and per declarant and which are leaving the European Union by air movement and are not subject to prohibitions or restrictions the customs declaration may be lodged directly with the customs office of exit. The customs office of exit performs the risk analysis, releases the goods for export and confirms the exit of the goods. The declaration can be placed any time and the customs office of exit provide and MRN. The export shipment/s may be collected after receiving the MRN.

For further information please refer to the UPS website: www.ups.com/content/de/de/about/news/service_updates/20131227_eur_EDS.html?srch_pos=1&srch_phr=Export+Declaration+Service&WT.svl=SRCH

Alternatively, UPS offers a web-based application for customers to create electronic export declarations on their own - please refer to the following website - https://ups.atlas-netz.de/

Export Documentation

For charges made for Export Shipments from Germany to the destination country or territory, please refer to Brokerage Services and Charges-Export Shipments with Germany as the destination.

Clearance Information

Sanitary-Epidemiological Control (Product Safety)

Some commodities are subject to sanitary-epidemiological controls at the border. Affected are commodities getting in contact with the human skin like foodstuff, products for kids, cosmetics, certain personal protective equipment, and products used to produce or clean such products.

These commodities can only be imported by companies if the government of one of the countries or territories of the new built customs union (Russia, Belarus and Kazakhstan) certified the safety of the products prior to the first import.

With the start of the customs union the sanitary-epidemiological controls will be executed at the border. With the arrival of the goods the government registration certificates must be presented together with an invoice in Russian language attested by the shipper. The shippers invoice must state the producer name, the country or territory of origin and full detailed description of goods. Shipments without the appropriate documentation are not allowed for import and have to be returned.

There are some exemptions from the above mentioned rules. Samples imported for certification purposes in regard to sanitary-epidemiological control requirements and samples intended for trade fairs or promotional purposes and not intended to be sold can be imported without the certificate. If goods are imported under the exemptions they must be accompanied by a letter of the producer stating that that the products are produced and sent to the consignee for the above mentioned purposes. The shippers invoice still must state the producer name, the country or territory of origin and full detailed description of goods. The documents have to be in Russian language and have to be attested by the shipper.

All non document shipments are subjected to clearance at Customs at Minsk National Airport, the first point of entry to Belarus.

Customs clearance could be passed by the consignee or his alternative broker or UPS for customer who has contract with UPS and authorizes UPS to clear the shipment. If the importer is not authorizing UPS to clear the shipment he is completely responsible for all clearance issues.

For clearance purposes the consignee needs to provide to UPS or alternative broker the following documents:

  • Translation of invoice and other accompanying documents
  • Detailed description of the goods and usage
  • For contract shipment a copy of the Contract, Passport of Transaction issued by Belarus bank, CO certificate or EU quarantine certificate if the goods require it

UPS or alternative broker uses the above documents to prepare Customs Cargo Declaration (CDD) for the shipment and to calculate duties and taxes.

Duties and taxes should be paid by the consignee directly to Customs account prior to shipment release. To calculate duties and taxes,freight cost should be included in the invoice to avoid delay in customs clearance process.

The broker hands over the CCD to a customs officer when all charges are accepted and Customs confirms the receipt of the money. According to Belarus Customs Legislation clearance procedure consists of the following steps:

  • Customs accepts the CDD and documents
  • Customs verifies the harmonized code for each item of the shipment
  • Customs verifies the value and currency
  • Customs verifies the duties and taxes
  • Customs physically inspects the shipment
  • Customs releases the shipment.

Depending on the above mentioned conditions,Customs clearance may take several days. Due to legislation the consignee has 120 days to clear the shipment. If UPS is not acting as the consignees broker, the consignee is responsible for clearance and should pass Customs procedures by himself or alternative broker.

Customs accepts only original documents provided by the consignee or consignees broker.

Please note that not only the value(s) of the commodity/commodities have to be considered when calculating duty and tax, but also the freight charge and other fees.
All non-document shipments are cleared in Minsk National Airport, the first point of entry to Belarus. If UPS is not the consignees broker (consignee does not have Contract with UPS), the consignee must go to Minsk National Airport to provide required Import documents and release the shipment.
Non-cleared shipments can not be delivered by UPS anywhere until it is released by the consignee or broker. All non-document shipments not cleared within 120 days terms from the arrival date will be automatically returned to the shipper in accordance with Belarus Customs Legislation.

Abandonment of non-cleared shipments is impossible.

Credit card payments are accepted upon delivery for freight and import charges by this destination. Contact UPS or the UPS service partner in the destination country or territory to determine which credit cards are accepted.

Restrictions may apply for freight collect shipments from the origin country or territory. Contact UPS or the UPS service partner in the origin country or territory prior to shipping.

UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number should be provided if known.

All non-document shipments are subject to customs clearance.

Shipments addressed to private individuals are not subject to duties and taxes only if:

The overall invoice values of the shipments per month (addressed to the respective consignee) is less than 22 EUR

the total weight of the shipment is not more than 10 kgs

the goods are not intended for commercial use but for private use only.

If one of the criteria has not been met, a customs charge of 5 EUR and 30% of duties will be applicable.

Customs duties are assessed on the Customs value that may include invoice of goods, transport charges, insurance and handling charges.

Areas Served

Service is provided to and from certain cities.
UPS cannot deliver to a P.O. Box address. All packages require a consignee's contact name and complete street address including apartment, suite or unit number if applicable. The consignee's telephone number should be provided if known.

Saturday, Sunday, and official holidays.
Spring +0300/ Fall +0200
Belarusian, Russian
Belarussian Ruble(BYB)

Billing Options

  • Shipping charges can be billed to the shipper, receiver or a third party.
  • When billing the receiver, either the shipper or receiver's account number is required.
  • When billing to a third party, the third party's name, country or territory and account number are required.
Duties and taxes can only be billed to the receiver
  • Please note the following third party billing exceptions:
    • Shipments to and from the same country or territory (domestic shipments) cannot be billed to third party payors in other countries or territories. For example, shipments from Mexico to Mexico or Canada to Canada cannot be billed to a third party payor in the U.S. This rule does not apply to UPS domestic services in European Union countries or territories. For example, shipments from Germany to Germany can be billed to a third party payor in the U.S. (as long as the payor is a business and has a VAT or Tax/EIN ID on file with UPS).
  • When paying by credit card, check, or cash, only the shipper can be billed the shipping charges

Commodity Specific Stipulations

There are special stipulations on the following commodities when shipping to Belarus. If you plan to ship one of the commodities listed below, be sure to adhere to the following stipulations in order to avoid delays and holds at customs.

Shipments of chemical products, depending on the Harmonized Tariff Code, may require an import license or a simple confirmation from the consignee. In addition, the product itself must be labeled with a description of substances as well, and the commercial invoice must contain a detailed product description. Otherwise, shipments will be rejected by customs and returned back to the shipper.

Products which are used for cleaning or producing machinery meant for producing food stuff, garments, household articles and other products which are supposed to get in contact with human skin are subject to sanitary-epidemiologic controls at the border. The government registration certificates and attested invoices in Russian language need to accompany the products at the point of time of arrival.

Please see information on 'Sanitary-Epidemiological Control' in section 'Additional Clearance Information' for more details.

Require special permission issued by the Belarus State Customs Committee.
Data shipments to Belarus require an invoice with the value of the CD-ROM or disk only.
Medical Equipment and accessories, Require an Import License and Certificate of Compliance issued by the Belarus Ministry of Health.
Medicine requires an Import License issued by the Belarus Ministry of Health.
Telescopic, laser sites, and spares for military use require an Import License.
Mobile phones require special import permission and Certificate of Compliance from the Ministry of Communications.
Pharmaceuticals require an Import License, issued by the Belarus Ministry of Health.
Radio equipment and radio spare parts reqire an Import License and a Certificate of Compliance issued by the Belarus Ministry of Communications.

Gift Exemptions

0.00 Belarussian Ruble BYB
no gift exemption
no gift exemption

Invoice Requirements

Non-document shipments must include 1 original and 2 copies of a commercial invoice.

The invoice must include freight cost information as obligatory in order to avoid delay in Customs clearance.

UPS Paperless Invoice is available for small package exports from this country or territory.

Items Classified as Documents

The destination country or territory considers the following items document shipments. If criteria are listed, the shipment must meet the criteria to be considered a document shipment.

Validated airline tickets only
Only for shareholders or for inter-company use.
Only blueprints of no commercial value for a bid invitation,or for intercompany use.
Non-commercial brochures or brochures for intercompany use only.
Document limit 1 to 15 business cards for personal use only.
Only personalized checks. Blank and cancelled checks are classified as non-documents.
One personalized credit card to card owner only.
If packed in envelope.
Documents: personalized. Non-documents: not personalized, requires invoice.
Document: the number must be proportional to the purpose. Max weight 0.5 kg per shipment.
Documents: negatives, slides, and printing films sent to press or publishing agencies. Max weight 0.5 kg per shipment.
Non-documents: shipments where the value includes press or editorial charges,requires an invoice.
Document: inter-company shipments for inter-company use with no commercial value. Max weight 0.5 kg per shipment.
Non-document: shipments from a publisher or printing company-may be subject to censorship.
Non-commercial purposes May be subject to censorship. Max weight 0.5 kg per shipment.
Personalized stationery with no commercial value. Max weight 0.5 kg per shipment.
Note: the quantity must be proportional to the non-commercial use.
Must be personalized to be considered documents. Max weight 0.5 kg per shipment

UPS can recommend which forms you need based on a few simple criteria. Forms can be completed online or printed. See which forms you need.

Prohibited or Restricted Commodities

In addition to the prohibited commodities listed here, it is prohibited to ship the following commodities to Belarus.

Antique shipments are restricted from Europe, the Middle East and Africa and can only be shipped with an International Special Commodities (ISC) contract. Antiques are defined as a work of art, piece of furniture, decorative object, or silverware that is 100 years old or older.
Artwork shipments are restricted from Europe, the Middle East and Africa and can only be shipped with an International Special Commodities (ISC) contract.

Paintings or other works of art can be accepted if the artist is still alive, the artwork is replaceable and an art dealer or gallery has appraised the artwork within the last year. If the declared value of the artwork is greater than $100.00 and there is a claim, the shipper must provide a copy of the original invoice, a bill of sale, or other proof certifying in writing the actual cost or replacement cost of the item.

Artwork includes the following: Original engravings, prints, lithographs, original sculptures, statuary.

The term "Artwork" does not apply to: architectural, engineering, industrial, topographical, commercial drawings, hand-painted or hand-decorated manufactured articles.

Personal effects cannot be shipped between these countries or territories.
Require Phytosanitary Certificate from shipper. May be subject to State Quarantine Inspection Checks prior to release by Customs.
Precious metals and stones require an Import License issued by the Belarus State Committee for Precious Metals.
Require Phytosanitary Certificate from the shipper. May be subject to State Quarantine Inspection checks prior to release by Customs.

Saturday Delivery

Saturday Delivery Available: No

Service Options

Always check Calculate Time and Cost for details of service availability and guarantee information within a country or territory. All Service Levels may not be available to or from every address within a country or territory.

  • UPS Worldwide Expedited
  • UPS Worldwide Express
  • UPS Worldwide Express Plus
  • UPS Worldwide Express Saver
  • WorldWide Economy DDU

Special Clearance Requirements

New requirements have been implemented for small package shipments and are based on the International Standards for Phytosanitary Measures (ISPM) 15, which is entitled "Guidelines for Regulating Wood Packaging Material in International Trade". ISPM 15 was adopted internationally in 2002, and is gradually being introduced by countries or territories worldwide. Wood or wood products covered by ISPM 15 include items such as packing cases, boxes, crates, drums or similar packing, pallets, box pallets and other load boards, pallet collars and skids, but exclude such processed woods as orientated strand board, particle board, plywood or veneer, created using glue, heat and pressure or a combinations thereof, and, raw wood which is 6mm or less thick. It is recommended that if a question arises on this issue, please check with the authority that issues the Phytosanitary certificates in your country or territory.

Value Limits


Private Shipments

  • 0.00 Belarussian Ruble (BYB)
    • Shipments addressed to private individuals are not subject to duties and taxes only if:

      Overall value of invoices of the shipments per month (addressed to the respective consignee) is less than 22 EUR

      The total weight of the shipment is not more than 10 kilos

      The goods are not intended for commercial use but for private use only.

      If one of the criteria has not been met, a customs charge of 5 EUR and 30% of duties will be applicable.

    Commercial Shipments

  • 0.00 Belarussian Ruble (BYB)
    • All non-document shipments may be assessed duty or tax or both regardless of the shipment value.

    Weight and Size Limits

    70 kg (150 lbs.) per package
    274.00 cm (107.9 in.)  per package
    400.00 cm (157.5 in.)  per package
    Length and girth combined


    Convert metric quantity for weight, length, and area.


    NOTE: Information provided by UPS is provided AS IS, may not be current, and does not constitute legal advice. In no event shall UPS be liable for any errors in the information, forms or features made available by UPS, or by any third party site linked to from UPS. Selection and completion of proper forms for any given shipment is the sole responsibility of the shipper. All shipments are subject to the UPS Terms and Conditions of Service in effect at the time of shipping for the country or territory of origin.
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