Three copies of the commercial invoice or pro forma invoice (if a commercial invoice is not available) are required for all your non-document shipments. Business or personal stationery may be used for these invoices if it contains all the required shipment information that is on your invoice.
Note: WorldShip® generates export documentation automatically.
Items that are required on your commercial invoice include:
- Name and address of shipper (seller) as shown on the address label, including a contact person and telephone number.
- Name and address of consignee (ship to), including destination country and postal code, as shown on the address label. To help ensure prompt delivery, a contact person and telephone number must be included.
- Invoice date.
- Purchase order or invoice number, if applicable.
- Name and address of purchaser (importer) if different from the consignee, including a contact name and telephone number.
- Complete description of each item being shipped. What is the item?
- What is the item made of? What is it used for? (Include Customs Harmonized Codes, if known.)
- Country of origin. Where was the item manufactured?
- Number of units, unit value, and total value of each item. For samples or articles with no commercial value, a nominal or fair-market value must be stated for customs purposes.
- Transportation and Declared Value or insurance charges.
- Total value of the shipment, including currency of settlement.
- Reason for export. For example: sale, repair, inter-company.
- Terms of Sale (Incoterm) that define the charges included in the total value on the invoice. For example: CIF is Cost, Insurance, and Freight.
- Number of packages and total weight of packages.
- Shipper's signature and date.