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Export Documentation

Export Documentation

UPS uses your import and export documents to declare properly your shipment to customs authorities in both the country of export and the country of import. You can use the information here to help you with the documentation process.

For Document Shipments

You can generally define a document as a written, typed, or printed communication of no commercial value.

When you ship international documents in a UPS Express Envelope, or in any other packaging, you only need to complete a UPS shipping document. Generally, an invoice is not required.

Please consider each envelope or other package as one shipment.

For Non-document Shipments

When your international shipments include items other than documents, typically one original and two copies of a commercial invoice are required, along with the UPS shipping document.

When you are sending multiple packages to the same recipient, only the lead package(1) requires a shipping document(2) and three copies of the commercial invoice(3). Each additional package must have an address label and a UPS Worldwide Services Tracking Label.

Additional Documentation

Other documents may be necessary based on the nature and the value of the shipment and on the particular rules of the destination country. For example, a certificate of origin is required to clear customs in some countries.

Contact UPS for Expert Assistance

North American Free Trade Agreement (NAFTA) Certificate of Origin

NAFTA, the preferential trade agreement between the United States, Mexico, and Canada, may allow for reduced duty charges on qualifying goods. Your shipments going to these countries qualify for reduced rates under NAFTA guidelines and require that you include a NAFTA Certificate of Origin with your shipment.

Related Links

Prior Notice for food exported to and transiting the U.S.

New U.S. Food and Drug Administration (FDA) regulations require more information in order for food imports to clear the U.S. Bureau of Customs and Border Protection and the FDA.

Complete Prior Notice Form