Reference Numbers

As an Administrator, you may require users to enter one, two, or three reference numbers to assist in your company's shipment tracking, accounting, or other management functions. You can use reference numbers to reflect purchase order numbers, invoice numbers, client/matter codes, department codes, cost codes, project numbers, and so forth. Then, using a specific reference category you created, you may generate business reports.

You may create reference numbers by giving them a value (letters, numbers, or alpha-numeric) and a description.

  • Example 1: Reference Number "ABC-123-NY" with description "ABC Warehouse, 123rd Street, New York."
  • Example 2: Reference Number "ACCT-LAX" with description "Accounting - Los Angeles Airport office."
  • Example 3: Reference Number "123-07-02" with description "Case 123 Jones v. State, July 2002"

Values can default to reference numbers entered in a user's shipping preferences. Those fields will automatically fill in when a shipping form is opened, and the user may keep the value or write over it.

  • Create Reference Numbers

    You can create up to three reference number lists as appropriate for your company's needs.
  • Import Reference Numbers

    Administrators can create or import reference numbers and store them as lists.
  • Export Reference Numbers

    Rather than manually modifying individual reference numbers, an administrator can export reference number information to a file and modify multiple records.
  • Edit/Delete Reference Numbers

    You can edit or delete reference number lists stored in UPS CampusShip.