Note: See Local Area Network (LAN) workstation restrictions.
You should periodically save copies of your shipment data to disk or to your local drive. Archiving this data allows you to delete old information from your computer, yet preserve a copy for your records in case you need to view the information at a later date.
To archive your shipment data:
On the File menu in the Shipment History window, click Archive Shipments. The Archive Shipments window appears.
Do one of the following:
Select All Shipments to archive all shipment data.
Select All Shipped On or Before (DD-MMM-YYYY)
to archive only shipment data older than a certain date. The box next
to this option defaults to the latest acceptable archive date. To change
this date, click the down arrow in the box and select a date on the calendar.
This date determines which shipment information is archived and which
remains in the database.
Tip: You cannot delete the most recent two weeks' worth of data from your computer.
Click the OK button. The Save As window displays a default file name containing the date, for example 20100711.mdb, which is in the format YYYYMMDD.
Keep the default file name or type a new file name, and then click the Save button.
When you see 100% in the Archive Shipments window, click the Done button. A message recommends a database backup and shows the path and file name for the backup file, such as C:\Ups\Wstd\Backup\yyyymmdd.001.
Click the OK button.