When using 49 CFR, whether you are shipping by ground or by air, shipping papers must accompany each hazardous materials package. Use the UPS multipart shipping paper for both modes of transport. UPS requires this document to be computer generated.
Laser Compatible Shipping Paper
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The following information must appear as indicated:
- Your UPS shipper number
- The 24-hour emergency telephone number (when required) §172.604
- The consignee name, city and state; or the package tracking number; or a reference number that refers back to the consignee. (This field may be handwritten.)
- When preparing an air shipment, "X" through the "Cargo Aircraft Only" box to confirm the package conforms to the passenger aircraft provision in 49 CFR. If shipping a cargo quantity of Class 9, then "X" through the "Passenger Aircraft" box. When preparing a ground shipment, "X" through both "Cargo Aircraft Only" and "Passenger Aircraft." (This must be done mechanically by the computer.)
- The basic description including the following information in sequence separated by commas, semicolons, or multiple spaces:
- Identification number (when assigned) §172.202(a)(1)
- Proper shipping name §172.202(a)(2)
- Technical name(s) for N.O.S. or generic materials in parenthesis (if required)
- Hazard Class or division number §172.202(a)(3)
- Subsidiary hazard class or division number in parentheses (if assigned) (mandatory October 1, 2005) §172.202(a)(3)
- Packing group number (when assigned) §172.202(a)(4)
- Additional description(s) required §172.203
- Other regulatory information, such as "Limited Quantity" or "LTD QTY," DOT exemption/special permit number, and EX numbers
- Number and type of packages (mandatory October 1, 2007) §172.202(a)(7)
- Quantity of material §172.202(a)(5)
Note: In accordance with DOT Docket HM-215I, UPS will allow the use of basic description sequence which starts with the proper shipping name until January 1, 2013.
- Sign and date the shipping paper. (This field can be handwritten or computer generated.)
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| Continuous Feed Shipping Paper |
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The following information must appear as indicated:
- The 24-hour emergency telephone number (when required) §172.604.
- The consignee name, city and state; or the package tracking number; or a reference number that refers back to the consignee. (This field may be handwritten.)
- Your UPS shipper number.
- The basic description including the following information in sequence separated by commas, semicolons, or multiple spaces:
- Identification number (when assigned) §172.202(a)(1)
- Proper shipping name §172.202(a)(2)
- Technical name(s) for N.O.S. or generic materials in parenthesis (if required)
- Hazard Class or division number §172.202(a)(3)
- Subsidiary hazard class or division number in parentheses (when assigned) (mandatory October 1, 2005) §172.202(a)(3)
- Packing group number (when assigned) §172.202(a)(4)
- Additional description(s) required §172.203
- Other regulatory information, such as "Limited Quantity" or "LTD QTY", DOT exemption/special permit number, and EX numbers
- Number and type of packages (mandatory October 1, 2007) §172.202(a)(7)
- Quantity of material §172.202(a)(5)
Note: In accordance with DOT Docket HM-215I, UPS will allow the use of basic description sequence which starts with the proper shipping name until January 1, 2013.
- When preparing an air shipment, "X" through the "Cargo Aircraft Only" box to confirm the package conforms to the passenger aircraft provision in 49 CFR. If shipping a cargo quantity of Class 9, then "X" through the "Passenger Aircraft" box. When preparing a ground shipment, "X" through both "Cargo Aircraft Only" and "Passenger Aircraft". (This must be done mechanically by the computer.)
- Sign and date the shipping paper. (This field can be handwritten or computer generated.)
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An individual UPS Shipping Paper is required on each hazardous materials package. If more than one hazardous material is in a package, one shipping paper must be used listing all materials. UPS allows a maximum of three compatible materials in one package.
The shipper is responsible for ensuring that all copies of the UPS shipping paper are clear and legible.
If you have any questions about shipping hazardous materials with UPS, please call the UPS Hazardous Materials Support Center at 1-800-554-9964.
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