Shipping Papers
In accordance with DOT Docket HM-215I,
UPS will allow the use of basic description sequence which starts with the
proper shipping name until January 01, 2013.
DOT-SP 9275 Update
UPDATE: This marking requirement has been postponed by
the D.O.T. until July 1, 2013.
Beginning September 1, 2012, a new U.S. Department of Transportation
regulation will require DOT-SP 9275 shipments to be marked "contains ethyl
alcohol". UPS recommends when displaying this new marking to include the
associated special permit number. The marking should be durable, legible
and placed in a location and of such size relative to the packaging as to be
readily visible.
Lighters - Docket HM - 237
Effective January 1, 2012, all shipping papers and packages containing
Lighters must bear an approval number beginning with the prefix "LAA-"
indicating compliance with HM - 237. Shipping papers showing approval
numbers beginning with the prefix "T" will no longer be accepted as these
previously issued approvals are no longer valid.
As a reminder, UPS does not permit the use of the exception (49 CFR 173.308)
for cigarette lighters or similar devices. To be transported in the UPS system,
these devices must be fully declared. They require shipping papers, proper
packaging, marking, and labeling.
Elimination of ORM-D Classification
In an attempt to harmonize and align with international standards, the DOT
has amended the 49CFR regulations regarding the ORM-D
classification. Effective January 19, 2011, with the publication of the
HM-215K final rule, the hazard class of ORM-D is being
eliminated. Those materials may still be shipped classified as a
limited quantity (ltd qty). In conjunction with ORM-D hazard class
elimination in HM-215K, limited quantity ground shipments will
no longer require shipping papers when prepared under the new rule. This
includes those materials previously classed as ltd qty that required shipping
papers via ground transport.
There is a transition period for shippers to comply with the new
classification, marking and labeling requirements. Until December 31, 2013
a limited quantity package containing a consumer commodity as defined
in 171.8 may be reclassed as ORM-D, or until December 31, 2012 for ORM-D-Air
material. UPS began accepting materials with the new markings effective
April 1, 2011. See examples of the new ground and air limited quantity
markings below that will be replacing the ORM-D and ORM-D-Air
markings.
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Ground ltd qty marking
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Air ltd qty marking
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It is the shipper's responsibility to know the regulations, and to properly classify, package, label, and mark their hazmat shipments.
*Note: To be in compliance with TDG, Standard (ground) Ltd Qty shipments to Canada prepared under HM-215K require the verbiage 'Limited quantity' or 'Ltd qty' to also be marked on the carton. |
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Emergency Response Registrant Information - Docket HM-206F
Beginning October 1, 2010, a new U.S. Department of Transportation regulation will require printing Emergency Response Registrant (ERR) information on shipping papers for hazardous materials shipments sent to or from all states in the United States and Puerto Rico. The ERR information must be associated with the Emergency Contact Number. This information must also be transmitted electronically to UPS by your shipping system.
Failure to comply with these new requirements may result in government fines up to $50,000 per package. It is critical that all UPS hazardous materials shippers take the necessary actions to ensure compliance. Hazardous materials shipments that do not comply will encounter service delays. To determine whether the new ERR information requirement applies to you, select the U.S. Department of Transportation link below. Note: You will have to search for Docket HM-206F at: |
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If the requirement does apply to your shipments and you're using an earlier version of UPS WorldShip, you must upgrade your software to version 12.0 by downloading or ordering a CD. UPS WorldShip 2010 version 12.0 users will automatically see the new ERR information field applied as part of electronic updates scheduled for third quarter 2010. |
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If you are using an external source for your Dangerous Goods Chemical Record Data you will need to add a field called ER_Registrant to your external data source. Contact your provider to ensure timely updates to meet this requirement. |
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IATA Packing Instruction Change
The changes to the IATA Packing Instructions effective January 1, 2011 are reflected in the 52nd Edition of the IATA DGR 4.2 List of Dangerous Goods. Appendix H references the 51st Edition Packing Instructions. The ICAO Dangerous Goods Panel has agreed to a three month transition period to allow shippers to take care of any in-stock dangerous goods shipments prepared using the old Packing Instructions. Per the IATA 2011 Packing Instruction Transition Guidance document (dated 26 November 2010) "When the transitional provisions are being used, the Shipper's Declaration must show the packing instruction number applicable in the 51st edition of the DGR. In this instance the date on the Shipper's Declaration should be the date the document was prepared, i.e. a date up to and including 31 March 2011." It is the shipper's responsibility to ensure their dangerous goods meet all of the current regulatory requirements. UPS will accept dangerous goods prepared using the IATA 51st Edition Packing Instructions through March 31, 2011. |
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Organic Peroxide Label
Effective January 1, 2011 the solid yellow diamond label for class 5.2 Organic Peroxide materials is obsolete. The required diamond is as shown. |
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IATA Limited Quantities Mark
When using the IATA DGR, packages of dangerous goods shipped under the Limited Quantity provisions of Subsection 2.8, must be marked with the Limited Quantities mark as shown in Figure 7.1.A. |
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49 CFR 173.4 Small Quantity Exception Changes - Mandatory January 2010
Effective January 1, 2010 complete mandatory requirements for Small Quantity Exceptions under 49 CFR are found online at D.O.T.'s eCFR at:
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49 CFR 173.4 - Small quantities for highway and rail
- Must be marked with new statement of: "This package conforms to 49 CFR 173.4 for domestic highway or rail transport only"
49 CFR 173.4a - Excepted quantities
- Applicable marking for domestic air (or surface) and international air EQ packages meeting passenger aircraft provisions
49 CFR 173.4b - De minimis Exceptions
- Material must meet all provisions set forth in regulations to qualify
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| Lithium Battery Proposed Regulatory Change |
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Lithium Battery Regulation Change
Effective immediately, in accordance with the D.O.T's Federal Register posting of August 25, 2009 (Docket No. PHMSA - 2009 - 0253; Notice No. 09-4) Notice of Approval: Lithium Battery Shipping Descriptions, UPS will permit the international lithium battery descriptions for the domestic transportation of lithium batteries.
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Effective October 1, 2008, medium lithium batteries become fully regulated for air shipment in the U.S. Department of Transportation's (DOT) Hazardous Materials Regulations. Lithium batteries are considered a hazardous material because they can overheat and ignite in certain conditions and, once ignited, can be especially difficult to extinguish.
The new regulation will require packages containing medium lithium batteries, and offered for air transport, to be properly packaged, marked, and labeled as Hazardous Materials and accompanied by shipping papers. Otherwise, the shipment may be delayed, or significant U.S. DOT fines could apply. U.S. DOT has the ability to issue fines and penalties as high as $110,000 per violation for non-compliance.
Common examples of medium lithium batteries include:
- Power supplies for high-intensity, long-life portable lighting, such as diving lamps
- Some extended-life batteries for laptops
- Larger batteries for high-level video cameras (used by film and news crews)
- Long-life communications power supplies
These changes apply to shipments of loose medium lithium batteries as well as medium batteries contained inside of equipment, or packed with equipment.
Beginning October 1, 2008:
- Air shipments of medium lithium batteries must display the "Cargo Aircraft Only" label if the package exceeds 5 kg (11 pounds). UPS accepts hazardous materials only from shippers with a contract or agreement for such service.
- Ground shipments of medium lithium batteries must be marked as follows:
- "LITHIUM BATTERIES - FORBIDDEN FOR TRANSPORT ABOARD AIRCRAFT AND VESSEL."
- Text size for the above marking depends on the size of the package:
- Gross weight of 30 kg (66 LB) or less - letters at least 6 mm (0.25 inch) high
- Gross weight over 30 kg (66 LB) - letters at least 12 mm (0.5 inch) high
- If there are more than 12 batteries in a package, DOT requires an additional damage warning both on the package and in an accompanying document that would be affixed to the package in a resealable envelope. The DOT-required warning and document both advise handlers that the package contains lithium batteries and that certain safety measures are required if it is damaged.
For full information about these changes, shippers should review the applicable U.S. DOT Final Rule. Shippers may also contact the U.S. DOT Pipeline and Hazardous Materials Safety Administration's Hazmat Info-Line at 1-800-467-4922. |
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Air Package Limitations
Packages containing any material (or combination of materials) listed below must not exceed a combined net weight of 25 kg of the listed materials when offered for air transport. Overpacks of packages containing any material (or combination of materials) listed below must not exceed a combined net weight of 25 kg (of the listed materials) when offered for air transport.
- Class 3, PG I and II
- Div 4.1, any PG
- Div 4.3, any PG
- Div 6.1, PG I and II
- Class 8, PG I and II
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| If you have any questions about shipping hazardous materials with UPS, please call the Hazardous Materials Support Center at 1-800-554-9964. |
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