|When your UPS Representative agrees that UPS CampusShip® is right for your business, you can immediately begin to prepare for the implementation of your new shipping solution. Your attention to the following points will help ensure a smooth and timely roll-out.
|Ensure your existing computer system can support UPS CampusShip. If not, consider implementing any necessary upgrades. The system requirements for UPS CampusShip are:
- An internet-connected PC with Microsoft Windows® XP, Windows Vista® (32 or 64 bit), Windows® 7(32 or 64 bit)
- An internet-connected Apple® Macintosh with Mac® OS X or higher
- Microsoft Internet Explorer 6.x or later
- Firefox 3.0.x or later
- Safari 4.0.4
- Google Chrome
- Opera 10.10
For best results, configure your browser to:
- Accept graphics
- Accept cookies
- Enable Secure Socket Layer (SSL) encryption technology
- Save encrypted pages to disk
- Disable pop-up killer software. UPS CampusShip uses pop-up windows to display/print labels/receipts and for entering new addresses.
In addition, follow these steps to adjust your page caching in Microsoft Internet Explorer:
- In the toolbar, select Tools.
- Select Internet Options.
- Under Temporary Internet files, select Settings.
- Select Every visit to the page.
- Select OK then select OK again.
|Choose at least one UPS CampusShip Administrator (you may assign one or more within each department, location, etc.). Administrators typically manage such matters as:
- Company profile and location details
- System users and privileges
- Corporate Address Book
- Determining reference number values
- Searching shipping history
- Shipping using batch files
- Freight Shipping
- Import Shipping
|Decide how many company locations may use UPS CampusShip and how many UPS account numbers you need for those locations (you may choose a location to be a department, a physical location, etc.).
|Also, consider user access and training needs. Which staff members and groups should have access to UPS CampusShip, and which shipping privileges should each user have? At a minimum, your users should know:
- The available UPS services
- Their user IDs and passwords
- What to do if they forget their ID or password
- How to update their profile
- How to set shipping preferences
- How to use Address Books
- How to ship a package
- How to track a package
- How to void a shipment
- How to access shipping history
|Gather pertinent Company and Employee Data:
- Employee names
- Login names
- E-mail addresses
- Telephone numbers
- UPS account numbers
- Billing addresses
- Shipping locations
- Client codes
- Department codes
- Cost codes
- Project codes
- Corporate address files
- Personal address files
- Corporate locations
- Reference number values
Group employees by the shipping privileges they should share. Determine how reference fields should be labeled, and decide whether the fields require validation (that is, whether an error message should display when incorrect information is entered).